PURPOSE OF POSITION
The purpose of this position is to provide strategic, technical, and operational oversight to the existing CP & Education programs in WV Lebanon. The program manager is responsible to oversee engagements with local partners, assist in exploring new types of partnerships, and to support in developing an ongoing pipeline of new projects.
|ROLE DIMENSION / DESCRIPTION||TIME SPENT|
|Oversee and manage the CP & Education program||50%|
|Manage and oversee the portfolio of CP & Education grants in all areas in close collaboration with the project coordinators.Ensure optimal operational and financial performance of on-going projects through monitoring and providing technical assistance and support to address implementation challenges.Ensure that projects documents and all related operational tools and reports are submitted in a timely manner.Act as a budget holder for CP & Education grants and ensure compliance with donor requirements and sound financial expenditures.Ensure that all phases of the grant’s cycle are taking place from start-up until close out.Ensure timely projects’ implementation according to donors’ requirements and regulations through close coordination with the responsible project coordinators.Develop Terms of References, contracts and ensure that consultants hired to supplement WVL projects’ programmatic work are supported and are delivering according to the signed agreements.Lead on the development of CP & Education program risk matrix and provide support to the project coordinators in Identifying, managing and mitigating projects’ risks.Coordinate with the CP & Education Technical Team on all matters related to the sector to ensure that projects deliverables meet the required quality.Work closely with the Finance Department on projects’ budget, financial reports and cash flows.Coordinate closely with Support functions to ensure smooth implementation of all CP & Education projects.Play an active role in the organization of donor visits in close collaboration with the responsible departments.Facilitate evaluation-related activities of projects in collaboration with the MEAL Team, the Technical Team and other stakeholders as needed.Ensure that lessons learned events are taking place for CP & Education projects and that lessons learned and best practices are shared within the CP & Education program team.In coordination with the Human Resources Department, Lead the development of the workforce & staffing plans for new grants and ensure that the current CP & Education structure is adequate to the projects’ delivery.Lead the recruitment of projects’ staff in close coordination with the related project coordinators and the Human Resources Department.Review project level analysis and trends in order to take operational measures to address gaps.|
|II – Manage the Performance and Build the capacity of program staff||15%|
|Provide leadership, mentoring, and coaching to CP & Education Project Coordinators.Ensure CP & Education staff compliance with World Vision’s policies and procedures.Provide opportunities for capacity building to Project Coordinators in consultation with the Deputy Operations Director and HR to ensure proper technical and personal development.Coach, support and motivate the team ensuring quality performance of their tasks.Effectively manage the performance of direct reports ensuring performance agreements, regular performance reviews, and annual appraisals are done. Address performance or behavioral issues when they arise.|
|III- Contribute to networking, partnering & resource acquisition efforts||10%|
|Assist in identification of new partner organizations, including INGOs, Local NGOS, CBOs and private sectorContribute to development of new partnership models and innovative approachesSupport the design of new projects in conjunction with the Grants Acquisition and Management (GAM) team and local partners, including designing projects goals, budgets, activities, and deliverables.Provide input into development of new strategies and approaches for WVL interventions in the CP & Education sector.Assist and support grants acquisition and proposal development in close coordination with the GAM unitRepresent WVL with relevant donors and in sector working groups.|
|IV- Oversee output reporting, info dissemination, and incidents’ reporting||15%|
|Ensure that material development for the CP & Education projects (such as Q&A) is done.Ensure timely reporting on information disseminated to communities and partnersEnsure communities and partners are properly informed about WVL, its Complaint mechanism, the project activities and WVL Safeguarding policy.Ensure complaints/feedback are collected and referred directly to the Accountability unit and follow-up as necessaryReport any child and adult safeguarding incident as per the established guidelines and ensure that safeguarding incidents are being reported by project staff as requiredEnsure that Indicator Tracking Table (ITT) reporting is done by the project coordinators and that the MoVs are validatedEnsure timely and good quality reporting internally within World Vision and externally to donors.|
|V- Handle Safety and Security responsibilities||7%|
|Be aware of the emergency procedures in a response and ensure that necessary preparedness measures have been implemented.Responsible of own & staff security and actively contribute to a positive security culture.Abide by the security policies and procedures and report any incidents or breaches to line manager and / or security manager.|
|VI- Perform Other Duties||3%|
|Attend and participate in capacity building events locally and internationally as required.Attend and participate in WVL’s spiritual nurture events and other organizational events.Perform other relevant tasks as assigned.|
KNOWLEDGE, SKILLS AND ABILITIES
- University degree in a development-field with at least 5 years of experience in the humanitarian field (Development/relief).
- Excellent written and spoken English. Knowledge of Arabic language is an added advantage.
- Experience in Project Management and budget management.
- Proven experience in managing a team in a multicultural environment.
- Proven experience in managing CP & Education projects.
- Proven knowledge in donors’ strategies and requirements.
- At least 2 years of experience in an INGO
- Ability to cope and maintain performance expectations under pressure
- Ability to work in and contribute to team building environment
- Strong knowledge of core principles of children rights, participation, do no harm, as well as children in emergencies minimum standards.
- 50% field work, 50% office work
- Position requires availability and willingness to work outside regular office hours occasionally.
- Position requires willingness and ability to continue to function during a crisis situation, including during a World Vision response to a manmade or natural disaster