PURPOSE OF POSITION
Provide overall leadership, oversight, and management support for all aspects of financial management in the Lebanon Office. This position is seen as a strategic partner; member of the Senior Management/Leadership Team, with a focus on ensuring accountability, stewardship, coordinating planning and budgeting processes, providing accurate financial data, analysis, and advice; as well as developing financial strategy that best serves the office’s strategic and programme objectives. Responsible for the finance staff capacity strengthening, the development and implementation of good internal controls, financial risk management, and utilization and safeguarding of assets according to World Vision approved policies and procedures
|% Time||Major Activities||End Results Expected|
|20%||Leadership, Capacity Development, and Strategic PartneringProvide strong and positive leadership to the finance department ensuring competent and motivated staff are hired and retained, providing efficient delivery of services.Coordinate professional and personal development of finance staff through adequate orientation, on-the-job coaching, identification of learning, training needs and opportunities (e.g. in accounting, SunSystems, grant management, risk management, leadership, etc.); and succession planning.Actively participate in the FO Senior Management/ Leadership team meetings.Attend and actively participate in strategic regional meetings.Facilitate ND, Operations, Board and other non-finance staff in understanding and interpretation of financial statements.Ensure partnership finance policies and procedures are understood by Senior Management, Operations/Technical staff, Communities, Local Partners and Board, as appropriate.Develop strong networks internally (other Field Offices, Support Offices and partnership entities) and externally (other NGOs, banking entities, communities, etc.) through effective communication, relationships and twin citizenship.Promote shared resource networks within the region, and the partnership.||Finance team is robust and resilient, working together well, resulting in financial management that adds value to the ministry and wellbeing of childrenEffective performance management per WVI guidelines and standardsImproved retention rate of top performers and key contributorsLow turnover rate for key finance staffDocumentation and sharing of best practices among finance staff, within and across regionsRelevant reports/analysis for decision making produced and discussed with leadershipNon-finance staff understand their role and responsibilities in financial management, as appropriateStrategic financial leadership providedFinance team viewed as valued business partners, both internally and externallyGood image of the office in country and in the partnership|
|15%||StewardshipEnsure adequate cost efficiency and effectiveness measures are in place and are being followed through:Providing cost analysis, promoting benchmarks and making recommendations for determining effective resource utilization at all levels.Contributing to the development of appropriate policies and procedures for procurement of goods and services, in collaboration with the Supply Chain team||FO expenditures are within approved FO budget limits and benchmarksProject grants spending is within total approved donor budget, budget line flexibility rule and no underspending below 5% and NIL overspendingProgram/Project expenditures are within acceptable efficiency ratio for Programming vs. Program Management costs based on T7 Programming Codes|
|20%||Financial Planning and BudgetingAdvise the ND on strategic resource acquisition and allocation in line with RWG/VIR (Regional Working Group /Virtual Investment Review) recommendations approved by the Regional Leader.Coordinate the planning and budgeting process and provide technical support, to ensure global and regional guidelines are met, as well as to chart and execute a strategy in the midst of changing constraints and circumstances.Review alignment of budgets between National Office, projects, grants, MyPBAS, and Support Offices and ensure effective and efficient cost recovery practices are followed.Control of FO budget, cash flow and project funding, by providing timely and relevant information to budget managers, in collaboration with the Operations Leader.Contribute to the development of WV FO strategic direction and priorities.||Efficient and effective financial planning and budgeting processes, in line with WVI & donor requirementsValue added analysis provided for the Strategic Investment discussion at RWG/VIRInter-departmental collaboration from the planning and budgeting phase, resulting in improved organizational efficiency and program/projects’ burn rate levelsLevel of cash within approved target low300, 301 and 310 accounts reconciled monthlyNO budget completed within standards & deadline|
|20%||Fiscal Accounting, Compliance, Monitoring, and ReportingDesign and manage systems, policies and procedures that provide appropriate levels of security and control of WV assets, resources and operations.Coordinate the submission of timely, accurate and complete relevant reporting to the Partnership and to internal users.Define and implement efficient and effective internal control systems.Adhere to partnership policies, procedures and guidelines as stipulated in the WVI Financial Manual and other documents, including – but not limited to: grant compliance, planning & budgeting, year-end closing, carryforward, accounting and reporting.Coordinate the timely and accurate submission of financial reports in Notes FFR (Field Financial Reporting) database.Review the reconciliation of MyPBAS to FFR monthly with action plan for addressing outstanding items.Provide regular analysis of ADP/Grant financial reports and timely feedback to ADP/Grant managers for decision makingEnsure FO Finance staff visit Programs/Projects to monitor accountability issues, follow up on implementation of audit findings and provide support as needed.||Strong accountability and compliance in accounting and reportingTimely, complete and accurate financial reports (FO and Projects) analyzed and submitted to budget owners and internal stakeholders for better decision makingMyPBAS reconciled monthly and any issue followed up with relevant Support OfficeCompliance with grant regulations and Grant Approval ProtocolCarryforward process completed within Partnership deadlinesFinance staff visiting projects and communities, adding value at the grass-root level|
|15%||Financial Risk Management and ControlsManage appropriate financial systems and controls and ensure they are in place to avoid significant finance audit risk ratings, both at the FO and project levels.Coordinate management responses to finance audits performed to the FO and projects; ensure they are sent on time to the Audit Department; and that finance related audit recommendations are implemented timely at all levels.Coordinate adequate preparation for GC and external audits.Manage Financial Risk.Implement anti-corruption and fraud strategies||Minimized risk exposure within WV and external partners’ operationsAnti-corruption strategy rolled out and understood by all staffAwareness and understanding of key financial policies and procedures by all relevant staffMinimum acceptable audit risk ratings and timely implementation on internal and external audit recommendationsUnderstand inherent risks for the environment, establish and implement emergency plans considering all identified risks. Maintain integrity of documentation and resources|
|5%||Safety and Security|
|Be aware of the emergency procedures in a response and ensure that necessary preparedness measures have been implemented.Responsible of own and staff security and actively contribute to a positive security culture.Abide by the security policies and procedures and report any incidents or breaches to line manager and / or security manager.|
|5%||Attend and participate in capacity building events locally and internationally as required.Attend and participate in WVL’s spiritual nurture events and other organizational events.Perform other relevant tasks as assigned.Model servant leadership and support spiritual development of his/her team.|
KNOWLEDGE, SKILLS AND ABILITIES
- Bachelor’s degree in Accounting, Finance, or Business Administration, or a related field
- Solid knowledge of accounting principles, financial systems, budget/cash flow monitoring and internal accounting controls.
- Highly flexible and agile in style with the ability to produce creative and pragmatic solutions to complex problems
- Champions and Manages Innovation
- Must be able to lead and manage a team.
- Good working knowledge of computerized accounting systems, preferably Sun Systems & ProVision.
- Must be computer literate in Microsoft Office programs
- Minimum 5 years of experience in finance position with medium business/medium NGO/government agency
- Minimum 2 years of experience in finance management position
- Experience with planning and forecasting
- Able to work in a cross-cultural environment with a multi-national staff.
- Ability to travel within country, regional and internationally
- Proficiency in written and spoken English
- Good oral / written and interpersonal skills
- MBA in Finance, MSC in Finance/Accounting/Auditing preferred
- ACCA, CIMA, CPA or equivalent preferred
- Knowledge of government grant regulations and financial reporting requirements preferred
- Knowledge of local accounting system preferred
- Experience of treasury activities, establishment and monitoring of budgets and an understanding of data processing concepts and systems is preferred.
- Experience with humanitarian aid in-country is a plus.
- Experience working in a challenging environment (either in a fragile context or a relief environment is preferred).