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Programme Associate G6
India - New Delhi

Job Description

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

Female candidates and qualified professionals are especially encouraged to apply to this position

Female candidates and qualified applicants are especially encouraged to apply to this position.

 

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

Vacancy Details

Vacancy number:  102304

Position Number: 22110621

Position Title: Programme Associate

Position Grade: G 6

Contract Type: Fixed Term (for Nationals of India only)

Duty Station: New Delhi

Reporting Supervisor:  SDG Manager/Head of Programme Operations

Duration: One Year (Renewable)

ORGANIZATION BACKGROUND

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve SDG-2: End hunger, achieve food security and improved nutrition and promote sustainable agriculture.

India has made tremendous progress in the last couple of decades on key indicators including economic growth, poverty reduction, food grains self-sufficiency and adoption of technological solutions. However, the recent improvement in hunger and malnutrition is insufficient to achieve SDG-2 Sustainable Development Goals (SDGs). WFP has been working in India since 1963, however the nature of support has evolved over a period of time, from providing food to a more catalytic role in reducing vulnerability and eliminating food insecurity and malnutrition through technical assistance.

The Indian government has undertaken many reforms in the existing social safety-nets to better deliver on nutrition and food security, and launched ambitious schemes such as National Food Security Act (NFSA), National Nutrition Strategy (NNS) and National Nutrition Mission (NNM) that promote convergent approaches taking cognizance of the multi-dimensional nature of food and nutrition security and addressing inequalities related to gender, age, disability, income, caste and region.

In this positive policy environment, the WFP Country Strategic Plan (CSP) 2019-23 for India will support the Government’s efforts to address malnutrition and food insecurity towards achievement of SDG-2 through three Strategic Outcomes (SOs)and four activities aligned to SDG 2 and SDG 17 (strengthening governments’ capacity to achieve the SDGs):

 

Strategic Outcome:

Strategic Outcome 1: The most vulnerable people in India are better able to meet their minimum food and nutrition needs all year round.

Activity 1: Provide policy inputs, advocacy and technical assistance to enhance the efficiency, targeting, service delivery and supply chain of government programmes to improve access to food.

 

Strategic Outcome 2: People with a high risk of malnutrition, especially women, children, and adolescent girls, in India have improved nutrition by 2025.

Activity 2: Support state and national governments to improve and integrate nutrition policy and programming, including enhanced quality, advocacy, gender transformative and systematized approaches

Strategic Outcome 3: National and state institutions have enhanced capacity to deliver on SDG 2 and key related targets and collaborate with regional and global partners towards SDG 2.

Activity 3: Facilitate institutional capacity at various levels to generate, share and use evidence for coordinated SDG 2 planning, roll-out, and monitoring.

Activity 4: Facilitate the Government of India (GoI) and other countries to share food security and nutrition knowledge and expertise and to provide disaster risk management services for the region.

JOB PURPOSE

To provide effective specialized support and technical analyses to policy and programme activities that effectively meet the technical assistance needs, and co-ordinate and control business support services for the programme activities to ensure effective service delivery.

KEY RESPONSIBILITIES AND DUTIES (not all inclusive, nor exhaustive):

The key accountabilities for incumbent is categorized under two broad heads as follows:

A. Supporting the efficient delivery of programme objectives

  1. Provide technical support and assist in the development and implementation of various activities and processes within the specific area of work supporting alignment with wider programme policies and guidelines;
  2. Provide support to programme operations to ensure that the various activities are performed within the established targets following WFP’s policies and procedures. Prepare a system for tracking the deliverables against the milestones;
  3. Prepare a range of reports and data analysis (e.g. technical assistance needs, resource utilization, programme status, performance) and highlight trends/issues ensuring deliverables adhere to corporate standards and quality control;
  4. Ensure and/or perform accurate, timely recording of programme related data and consistency of information presented to stakeholders. Assist in preparation of briefing documents, collation of information from various units and periodic updates;
  5. Liaise with internal counterparts to support effective collaboration, implementation and monitoring of ongoing project activities. Support organizing programme review meetings, technical consultations and workshops;
  6. Undertake basic data analysis, research of secondary information, prepare for meetings including power-point slides, documents, minutes of important meetings and comprehensive reports;
  7. Coordinate and communicate with local partners, agencies, NGOs and government institutions and ensure maintenance of a good database for liaising and responsible correspondence.

 

B.

Provides administrative support to the Programme Unit focusing on achievement of the following results:

8. Provide dedicated executive assistant support.

9. Respond to a range of operational business in order to provide a timely and accurate resolution. Liaise with other units such as HR, Finance for smooth organizational process implementation;

10. Oversee the maintenance of records and databases to ensure information is organized and readily available for staff and compliant with all relevant regulations and policies;

11. Revise and review correspondence and documentation, providing feedback and making amendments where appropriate, to contribute to production of these materials to time and quality standards;

12. Assist managers in planning, monitoring and reconciling budget(s) to ensure that planned financial resources are used effectively;

13.Provide a full range of complex business support services to staff to contribute to the effective functioning of business operations and assess and recommend improvements to procedures and practices;

14. Performs the role of the Leave Monitor for the Programme Unit ensuring timely compilation of records to HR; Perform the full range procurement functions delegated

15. Perform the full range procurement functions delegated to the programme units; creation of Purchase Requisitions (PRs), MPOs and posting of Service entries of services and goods in the SAP system;

16Perform any other duties as required.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

  • Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
  •  Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
  •  Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
  •  Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People

  • Look for ways to strengthen people’s skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
  •  Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
  •  Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
  •  Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

  • Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
  •  Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
  •  Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
  •  Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

  • Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
  •  Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
  •  Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
  •  Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfil the needs of internal and external partners.

Qualifications

Education: Secondary Education, preferably with specialized certification in the related functional area. University Degree in Business or Public Administration, Communications, Economics, Nutrition, Political Sciences, Social Sciences or other related field would be desirable.

Language: Excellent writing and communication skills in English and working knowledge of Hindi.

Experience

Experience: 6 years of progressively responsible programme /administrative support experience is required with at least 2 years with UN, international-multilateral ,  multinational- organizations or academic institutiions:

Has worked with technical teams ; contributed to implementation of programmes; observed or assisted with policy discussions.

Knowledge and Skills

Knowledge & Skills: Specialized knowledge of the application of common business processes, practical business support methods, procedures and systems used in area of work, gained through technical training and work experience. · Good communication skills in order to provide specialized business support services to a wide range of individuals. · Ability to analyse and interpret financial data and monitor budgets. · Ability to proactively analyse the basic programme information and progress and recommend areas for improvement, create and maintain database of basic information. · Experience in coordinating the work of others and self. ·Ability to use MS Office with ease for basic analysis and presentation. · Ability to maintain confidentiality. · Ability and experience to work on SAP will be an added advantage.

FUNCTIONAL CAPABILITIES

Capability NameDescription of the behaviour expected for the proficiency level
Programme Lifecycle & Food AssistanceDemonstrates ability to identify key variables and contextual factors that affect food assistance problems and programmes throughout the lifecycle to inform quality programme design or re-design.
Transfer Modalities (Food, Cash, Vouchers)Demonstrates ability to implement, under guidance, food assistance programmes deploying the full range of transfer modalities with an understanding of basic principles guiding modality selection and implementation.
Broad Knowledge of Specialized AreasUnderstands basic technical concepts and data and their relevance to food assistance programmes.
Emergency ProgrammingDisplays capacity to provide inputs into the development, implementation and realignment of high quality emergency programmes.
Strategic Policy Engagement w/GovernmentUnderstands and applies basic principles of engagement with government counterparts at the national or local level.

TERMS AND CONDITIONS

The annual net salary is approximately  Rs 1,035,979/- lakhs per annum after tax.

The incumbent will be entitled to medical benefits as per WFP plan, pension and leave entitlements.

DEADLINE FOR APPLICATIONS

28 December 2018

.

Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Above texts are copied from UN WFP Official Web Page (WFP.org) 
Copyright 2018 © World Food Programme

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