Career Opportunities: Procurement Assistant G5 (101063)
Requisition # 101063 – Posted 05/11/2018 – Fixed Term – Asia, Southern – Cambodia – Phnom-Penh
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
This post opens to Cambodian Nationality only
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
WFP’s mission is to help the world achieve Zero Hunger by 2030 as per the Sustainable Development Goal (SDG) 2. It works to ensure that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
In the period 2019-2023, through the Country Strategic Plan (CSP), WFP Cambodia will contribute to achieving Zero Hunger by promoting access to nutritious diets through home grown school feeding and improving climate smart food production and transformation capacities of small holder farming communities. WFP will help set standards and guidelines for food transformation to satisfy the increasing demand for nutritious processed and convenient foods. WFP will leverage its subnational presence and existing implementation relationships to build scalable models for replication nationally, and enable subnational counterparts’ hands-on learning in intervention planning, management and implementation.
Further, WFP will support national and subnational disaster and climate change risk management and assist national strategic direction and coordination on food security, nutrition and social protection through enhanced information systems, knowledge management, and public-private and south-south partnerships.
The CSP aims to contribute to five Strategic Outcomes that are aligned to four Strategic Results of SDG 2 (Zero Hunger) and SDG 17 (Partnerships for Development). A total of 6 Activities are planned to be implemented to achieve the contributions to the five Strategic Outcomes. The five strategic outcomes are:
Strategic Outcome 1
Vulnerable communities in Cambodia have access to nutritious, safe, diverse, convenient, affordable and preferred foods by 2025
Strategic Outcome 2
Poor and vulnerable communities in Cambodia are more resilient to shocks and stresses in the food system by 2023
Strategic Outcome 3
National and subnational institutions have strengthened capacities to mitigate risks and lead coordinated shock preparedness and response efforts by 2025
Strategic Outcome 4
National and subnational institutions in Cambodia have strengthened capacities to develop, coordinate and implement well-informed, effective, and equitable actions for achieving food security and nutrition by 2030
Strategic Outcome 5
Development and humanitarian partners in Cambodia have access to common supply chain services throughout the year.
Position Title: Procurement Assistant
Type of Contract:Fixed Term Appointment
Grade: GS – 5
Duty Station: WFP Country Office, Phnom Penh, Cambodia
Duration: One year (extendable)
Reporting Line: Under the overall supervision of the CSP Manager for Strategic Outcomes 3, 4 and 5, this position reports to the Procurement Officer.
KEY ACCOUNTABILITIES (not all-inclusive)
- Perform administrative procurement activities in a timely and efficient manner, to support Professional staff in the acquisition of goods and services for efficient field operations.
- Compile data, prepare and distribute documents, to support successful procurement programs and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts), ensuring standard processes are followed.
- Review, record and prioritises purchasing requests, ensuring all supporting documentation is received, and funding is available, in order to enable the procurement of goods and services.
- Coordinate and monitor the delivery of procurement requisitions, verifying receipt and inspection of deliverables, and performing follow up actions to ensure supplies reach final destination.
- Research, collate and present information in standard formats, to enable informed decision- making and consistency of information presented to the stakeholders.
- Update, manage and maintain relevant databases and records, to ensure the information is accurate, organized, and available for others to access, and supports reporting requirements.
- Liaise with internal counterparts to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
- Provide technical support and/or allocate work to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.
- Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
OTHER SPECIFIC JOB REQUIREMENTS
- Conduct regular market research and participate in site assessments of potential food suppliers and non-food suppliers who are interested to be included in the WFP supplier roster.
- Collaborate with and respond to queries on procurement matters from all units.
- Assist in providing appropriate technical advice and guidance on local food procurement processes to national and subnational counterpart staff, smallholder farmers, local suppliers, and external partners (e.g. NGOs, if any).
- Assist, in collaboration with relevant WFP CO units, to provide advice to national and subnational counterpart staff on food transformation of local commodities such as food safety, food fortification, particularly rice fortification.
- Support UN-wide Business Operation Strategy related to procurement, as needed.
- Assist to review procurement practices to ensure compliance of minimum service wages and labor conditions with national standards, as appropriate.
- Ensure that terms on gender equality, protection from child labor and sexual exploitation and abuse in enterprise are included in all tender documents and supplier registration forms.
- Other as required.
4Ps CORE ORGANISATIONAL CAPABILITIES
- Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
- Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
- Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
- Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
- Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.
- Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
- Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
- Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
- Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
- Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
- Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
- Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
- Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
- Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
- Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
- Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
Language: Fluency in both oral and written communication in English.
|Capability Name||Description of the behaviour expected for the proficiency level|
|Tendering and Contracting||Displays basic understanding of processes to support the contracting/tendering implementation at WFP by collecting necessary information.|
|Vendor Management||Leverages basic understanding of business needs to define vendor requirements and selection criteria.|
|Commodity and Product/Service Intelligence||Appropriately handles products/services based on an understanding of sources, technologies, properties, and public procurement principles/practices.|
|Systems & Reporting||Utilizes basic understanding of data sources, procurement systems, Corporate Operating System and processes to execute daily tasks.|
|Ethics and Compliance||Maintains accurate records of activities in line with compliance standards to increase ease of response to basic audit queries.|
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
- At least four years of progressively responsible support or secretarial work experience including at least two years in the field of finance, accounting, procurement, evaluation, audit or administrative services or other related field.
- Experience conducting basic analyses and developing reports.
- Experience working with suppliers or other third party on a day-to-day basis.
- Experience utilizing computers, including word processing, spreadsheet and other standard software packages and systems.
- General knowledge of international and/or UN system policies, rules, regulations and procedures governing procurement administration.
- Knowledge of and experience working with SAP based business management tools and applications as relevant to procurement.
How to Apply:
- Create an account on the WFP Career Website: http://www1.wfp.org/careers/job-openings
- Under Filter By “Country”, type “Cambodia” and select the position you want to apply to.
- The vacancy of the post will be closed on Wednesday, 14th November 2018 at 17:00 GMT+7
Qualified women and men are encouraged to apply.
WFP is committed to an inclusive working environment which values diversity
and has zero tolerance for discrimination, harassment and abuse of any kind.
- WFP is committed to gender equality and parity (50% women and 50% men) and to diversity more generally, among employees across all grades, functions and contract modalities. WFP supports the use of flexible working arrangements to assist women and men in balancing work and personal responsibilities, translating into effective, efficient and dedicated participation of women and men in the workforce.
- WFP offers an attractive salary and other benefits, including annual leave, parental leave and health insurance for staff and eligible dependents. Kindly see the following weblinks for more information: (http://www.un.org/Depts/OHRM/salaries_allowances/salaries/cambodia.htm)
- WFP Work Environment: WFP is committed to ensuring that all its workplaces are free from abuse, offensive behavior, harassment, abuse of authority and discrimination. WFP does not discriminate on the basis of HIV/AIDS status. WFP is also committed to promoting a work culture in which every employee understands, and is able to carry out, his/her personal responsibilities for maintaining the dignity of work colleagues. WFP seeks to promote gender equality and the empowerment of women. We believe our mission of fighting global hunger worldwide can only be achieved if women, men, girls and boys are offered equal opportunities in terms of access to resources and services, and participation in decision making roles.