TERMS AND CONDITIONS

BACKGROUND:

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

As the Asia-Pacific region continues its dynamic transformation, WFP is assessing its relevance and repositioning its role in the region. This is imperative not only due to the transition of many countries to Lower Middle/Middle Income status in the Asia Pacific region, but also because of the recurring and increasing ferocity of natural disasters. Against this background, the emerging post-2015 sustainable development agenda and other global frameworks at play, call for a shared vision and common goals, with partnerships taking centre stage to support implementation at the national level.

The Regional Bureau for Asia and the Pacific (WFP-RBB) supports operations in the region and in line with the strategic shift to national capacity building to achieve zero hunger, provides technical assistance to staff and managers in the Asia Pacific region to test and apply new innovative programmatic approaches – including the broadening of transfer modalities, increased focus on resilience-building and national capacity-development. Towards this, RBB promotes innovative methods and tools to meet new information needs for evidence based decision-making.

ORGANIZATIONAL CONTEXT

Job holders are expected to demonstrate responsibility and initiative to respond independently to queries with only general guidance.

The Monitoring unit in the Regional bureau has the responsibility to support and enhance the capacity of the country offices to ensure adequate, appropriate and timely monitoring their programmes, for accountability and – most importantly – for learning purposes.

The Regional Bureau closely works with Performance Management and Monitoring Division (RMP) in headquarters – Rome, Italy – to strengthen monitoring capacity in Asia Pacific.

Under  the  general  supervision of Head of Programme, the Monitoring Assistant reports to the Regional Monitoring Advisor.

JOB PURPOSE

To coordinate and control a full range of monitoring processes and support services, to ensure that monitoring is being conducted effectively and efficiently in the Asia Pacific Region.  

KEY ACCOUNTABILITIES (not all-inclusive)

1. Provide country offices in the region with the necessary support on WFP corporate monitoring systems (currently COMET, MDCA, ACE), monitoring tools and methods:
   1. Provide guidance and on-the-job training to country office M&E focal points on Monitoring systems and tools;
   2. Perform regular data quality checks, follow up on deadlines, and escalate issues as required;
   3. Support country offices with the design of data entry masks for M&E data collection;
   4. Enter management responses to evaluations in the relevant system (currently ACE).
2. Support monitoring data analysis:
   1. Support country offices with statistical data analysis of their surveys;
   2. Extract, analyse and summarise programme monitoring data;
   3. Participate in the creation of regional and country office dashboards with monitoring data;
   4. Review quality of monitoring data used for country office, regional and corporate reports.
3. Enable effective communication flow around monitoring with country office M&E staff, RBB counterparts and with HQ M&E colleagues:
   1. Manage the RBB M&E community of practice: make sure all contacts are up to date, send information e-mails, post on communities, set up regular meetings/webinars with country office staff;
   2. Liaise with evaluation, programme and other relevant colleagues in the bureau;
   3. Consolidate feedback on HQ documents related to monitoring;
   4. Support preparation and management of (cross-functional) workshops with monitoring component;
   5. Collaborate with resource management and supply chain teams on inputs for Country Operations Management Plans, quarterly COMET-LESS reconciliation reports etc.
4. Suggest improvements to processes and procedures for efficient and effective RBB monitoring support to country offices.
5. Conduct support missions to countries in the region
6. Perform other related duties as required.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
•  Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
•  Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
•  Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People

• Look for ways to strengthen people’s skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
•  Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
•  Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
•  Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

• Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
•  Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
•  Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
•  Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

• Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
•  Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
•  Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
•  Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfil the needs of internal and external partners.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in agriculture, social sciences, economics, management, programme and project management or similar relevant disciplines.

Experience: Desirable 2 or more years of working experience in conducting quantitative and qualitative assessment, performing data crunching and analysis. University degree in agriculture, social science, economics, management, programme and project management or similar discipline would be an added advantage.

Technical Skills and Knowledge:

• Demonstrated statistical analysis skills, expert with SPSS or equivalent statistical analysis software;
• Knowledge of data management and monitoring processes, procedures and systems gained through technical training and/or work experience;
• Basic knowledge of Tableau or other mapping/data visualization tools;
• Desirable: Experience building questionnaire forms using ODK, Kobo, ONA or other equivalent mobile data collection tools;
• Ability to build relationships with a variety of individuals across functions and countries;
• Experience in training and supporting others;
• Experience in coordinating the work of others and self;
• Good communication skills;
• Creative, innovative mind, comfortable testing and learning new technologies

Language: Fluency in both oral and written communication in English and Thai

DEADLINE FOR APPLICATIONS

Friday 16  November 2018 (Midnight Bangkok Time)

Only short-listed candidate will be contacted

TO APPLY

Please visit http://www1.wfp.org/careers/job-openings

Candidate are requested to creat an account in system before applying. Candidate curriculum and applications will be registered allows them to update profile, apply for a job through WFP Career Website

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

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Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.