UN Jobs
Editorial and Desktop Publishing Assistant (Arabic), G5
Vienna - AUSTRIA

Posting Title:Editorial and Desktop Publishing Assistant (Arabic), G5
Department/Office:United Nations Office at Vienna
Duty Station:VIENNA
Posting Period:22 October 2018 – 20 November 2018
Job Opening Number:18-Language-UNOV-105645-R-Vienna (O)
Staffing ExerciseN/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This position is located in the Arabic Translation and Text Processing Section (ATTS) of the Conference Management Service (CMS), Division for Management (DM), United Nations Office at Vienna (UNOV). The incumbent reports through the Supervisor, Arabic Text Processing Unit to the Chief of the Section.


Within limits of assigned authority, the Editorial and Desktop Publishing Assistant will be responsible for the following duties: 

•Produce camera-ready documents in the relevant language for reproduction 
oinputting data from digital sound files dictated by translators, revisers and précis-writers; 
oincorporating changes as marked by editors, translators and revisers, ensuring that the final version of the document conforms to (a) the draft translation as to contents, and/or (b) the original language manuscript as to format and typography, in accordance with existing editorial guidelines;
operforming proof-reading functions in coordination or cooperation with the responsible officer;
otyping, formatting in final form (camera-ready) revised or original texts, editing/creating graphics, charts, tables, figures, formulae etc., inserting illustrations, pictures and digital artwork as required etc. by using appropriate software and formats, according to instructions given by the Unit Supervisor;
oparticipating, as member of a team, in the production of parliamentary and miscellaneous documentation, supplements and sales publications, by preparing desktop publishing layout of the final product for reproduction in hard copy and electronic dissemination;
ocompiling submitted corrections and editing documents, according to required format;
•Format and align translated texts in order to set up the memory of eLuna, the computer-assisted translation tool (CAT);
•Ensure the accuracy of the word count of documents;
•Store final texts in DCPMS (Documents, Conference and Production Management System);
•Using various software programs, convert texts into different formats; 
•As required, help or guide staff, including temporary, junior and/or new staff, in the processing of basic and more complex documents;
•Take charge of a shift as required;
•Perform other work-related tasks as required.


• Professionalism – Has knowledge of United Nations structure, terminology and editorial practices. Has in-depth knowledge of all aspects of the work of the unit, including typographic standards. Is efficient in meeting commitments, observing deadlines and achieving results. Has demonstrated use of initiative and creativity to effectively attain objectives. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

• Technological Awareness – Is proficient in all aspects of desktop publishing work, including all software used in the unit. Has knowledge of desktop publishing, database inputting and research and verification of United Nations terminology on the Intranet. Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

• Teamwork – Has good interpersonal skills; ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity. Has ability to work collaboratively with colleagues and openness in sharing information. Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.


High school diploma or equivalent is required. Must have passed the Global General Service Test (GGST) or the English Verbal Reasoning Test (EVRT). Having passed the Administrative Assessment Support Test (ASAT) in English may be recognized in place of the GGST or the EVRT, pending confirmation of validity.

Additional formal training in desktop publishing or a related field is highly desirable.

Work Experience

Five years of editorial and desktop publishing experience (typing, copy editing, proof-reading, and typographical layout of documents and publications) is required. Experience in using different software for processing of documents and publications and in electronic transfer of texts is required. Experience in, and knowledge of, a documents production system, especially InDesign, is an asset.


Excellent command of Arabic. Good working knowledge of English is necessary. Knowledge of any other United Nations official language is an asset.


Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. Non-local candidates will be considered only when no suitable candidate from the duty station is identified and will be subject to local recruitment. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Administrative Assessment Support Test (ASAT) in English at Headquarters, ECA, ESCWA, UNOG, UNOV, ICTR, or ICTY or the Global General Service Test (GGST) is a requirement for recruitment consideration in the General Service category in the United Nations Secretariat. 

The GGST is a proctored entry-level examination at the duty station. Any travel expenses incurred in order to take the examination are the responsibility of the candidate and will not be reimbursed by the Organization

Serving staff members who have passed the Editorial and Desktop Publishing Exam (EDP) in Arabic maybe accepted in lieu of the GGST or ASAT, pending confirmation.

Other Skills and Requirements

Availability to rotate in day and night shifts, for overtime and on-call assignments, depending on the needs of the service.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee


Above texts are copied from United Nations Official Web Page (careers.un.org) 
Copyright 2018 United Nations. All rights reserved

 Sign UNJobAid Newsletter

Stay up-to-date by joining our newsletter. We will email you whenever any Job Opening is available

Leave a Reply