Org. Setting and Reporting

This position is located within the United Nations Mission in South Sudan (UNMISS), Juba. Juba is classified in the “E” category and as a non-family duty stationThe Transport Assistant will be based in Juba reporting to the Transport Officer in Fleet Maintenance. The post is advertised as a result of reclassificaiton.

Responsibilities

Within delegated authority and depending on location, the Transport Assistant will carry out the following duties:

Fleet Vehicle Inventory Unit duties: 

•Monitors distribution of nonexpendable transport assets. 
•Ensures that bi-annual physical inventory of non-expendable transport assets is conducted in accordance with the established procedures and deadlines. 
•Ensures that records are maintained for non-expendable transport assets, including records in fleet management databases. 
•Prepares Business Object Reports. 
•Coordinates the Mission Vehicle Establishment Committee (VEC) meetings. Implements the Vehicle Replacement Policy. 
•Ensures that vehicle write-off cases are processed in accordance with the established procedures and deadlines. 
•Provides technical expertise on Contingent Own Equipment (COE) and safety inspections. 
•Provides inputs for statistical report on transport fleet utilization and composition.
•Participates in the technical evaluations of bids received from vendors through the Procurement Section. 
•Ensures the constant availability of vehicles for temporary assignment in support of one-off and emergency tasks as directed by a Chief of Unit/Section, Transport. 
•Ensures that transportation equipment is returned in good working order on check-out by the outgoing personnel. 
•Ensures that monthly trip tickets and Electronic Vehicle Monitoring System (EVMS) statistics of the mission vehicle fleet are processed in accordance with the established procedures and guidelines.

Transport Warehouse duties: 
•Supervises the Transport Warehouse in accordance with the UN regulations and rules and applicable transport standard operating procedures. 
•Ensures sufficient stock of light and heavy vehicle spare parts and issues required items to workshop mechanics and motor transport officers. 
•Conducts regular inventory checks of the Transport Warehouse stocks. 
•Monitors warehouse records, prepares financial and budget summaries, writes reports and submits them to a Transport Officer or a Chief Transport Officer in accordance with the established procedures and deadlines. 
•Determines generic technical specifications, estimates quantity (number of units), drafts proposals for requisitions for spare parts, tools and equipment in accordance with the UN procurement procedures. 
•Conducts planning and monitors implementation of projects within Transport Warehouse and facilitates training of staff.

Transport Dispatch duties: 

•Ensures the routine transportation requirements are identified within the area of responsibility. 
•Analyzes transportation requests and supervises route planning and reconnaissance.
•Establishes service timetables and driver rosters. 
•Prepares and disseminates information regarding transport services and transport facilities available to customers. 
•Ensures maximum utilization and effective use of vehicle and driver resources 
•Ensures that all mission personnel are aware of the services available to them and
•communicates any changes that occur. 
•Ensures the provision of regular shuttle bus services along established routes. 
• Ensures the provision of ad-hoc transportation services to meet all requirements including staff and equipment movement for operational duty purposes. 
•Provides transportation briefings to incoming personnel at the check-in. 
•Ensures that the mechanical conditions of all vehicles and daily maintenance of the shuttle buses are performed. 
• Monitors the periodic maintenance and repair of the vehicles to ensure the reliability of the transportation service.
•Ensures that files and documentation related to assigned duties are maintained, and prepares reports for supervisors. 
•Monitors monthly mileage and fuel consumption reports for UN-owned vehicles and confirms the return of the individually assigned vehicles upon departure of staff from the service. 

Transport Driver Testing / Damage Discrepancy Reporting duties: 

•Maintains databases to monitor the mission personnel in possession of the UN driving permits. 
•Conducts driving test assessments for the field mission staff members. 
•Monitors contractual performance of vendors and verifies financial invoices. Participates in the development of the Transport Unit’s/Section’s annual budget proposals.
•Participates in the development of the Transport Unit’s/Section’s Standard Operating Procedures. 
• Participates in the training activities to enhance the capacity of international and national staff members. 
•Performs other related duties as required.

Competencies

Professionalism; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges;remains calm in stressful situations ; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals;Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others;Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of
time and resources for completing work; Foresees risks and allows for contingencies when
planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Education

High school diploma or equivalent is required. Technical or vocational certificate in mechanical engineering, transportation, logistics or other related fields is desirable. A valid
driver’s (D) license is required.

Work Experience

A minimum of 8 years of progressively responsible experience in motor vehicle transport operations or related area is required. Experience in international operations in a post conflict
environment is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this position, fluency in oral and written English is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. These posts are financed by the Support Account for Peacekeeping Operations. Extension of appointment will be subject to budgetary approval. Applying to this job opening carries an expectation to accept the offer, if selected. The United Nations Secretariat is committed to achieving 50/50 gender balance. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.