Org. Setting and Reporting

These position are located in the United Nations Global Service Centre, Brindisi, Italy within the Planning Support Unit of Supply Chain Service. These positions report directly to the Chief, Planning Support Unit.

Responsibilities

Within delegated authority, the Property Management Assistant will be responsible for the following duties:

•Analyze field missions’ monthly/quarterly inventory reports, identify shortfalls and assist missions in rectification;
•Conducts physical inspections and quality control of mission United Nations Property to ensure that all items are accounted for and in serviceable condition;
•Interacts with other property management stakeholders and providers of services, in particular Cost Centers, Asset Managers, Procurement Section, , and Local Property Survey Boards, as appropriate;
•Prepares and submits R&I reports, discrepancy reports, and disposal reports for the unit chief’s approval;
•Identify anomalies and/or discrepancies and the details thereof, or any other reason for rejection and record in Umoja, posted on the system and presented to R&I supervisor and Procurement for immediate action;
•Process Goods Receipt reports in Umoja 
•Maintains on a daily basis accurate and auditable property records in electronic inventory management system for property control and accountability in conformance with administrative instructions, guidelines, manuals and SOPs;
•Updates all physical verification records and data entry in the Umoja system;
•Assist stakeholders in application of property management policies and procedures to meet organizational standards and goals set up in the DFS Directives, LSD Guidelines and mission’s SOPs;
•Produces Business Intelligence reports on monthly basis and when requested by supervisor
•Drafts statements of requirements for contracts and services for disposal;
•Assists in monitoring the execution of contracts for the disposal of property and supplies, including all types of waste material;
•Assist stakeholders in preparation of equipment write-offs and processing of write-off cases through relevant property survey boards;
•Assists in carrying out Board of Survey as and when required;
•Prepare statistical analysis and trend analysis on United Nations property;
•Supervises, trains and provides guidance to the team members;
•Reviews reports and makes recommendations.
•Performs other duties, as required by the Chief PSU

Competencies

Professionalism:
-Knowledge of Asset and inventory management principles;
-Shows pride in work and in achievements;
-Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; 
-Is motivated by professional rather than personal concerns;
-Shows persistence when faced with difficult problems or challenges; 
-Remains calm in stressful situations;
-Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work;

Communication:
-Speaks and writes clearly and effectively;
-Listens to others, correctly interprets messages from others and responds appropriately;
-Asks questions to clarify, and exhibits interest in having two-way communication;
-Tailors language, tone, style and format to match the audience;
-Demonstrates openness in sharing information and keeping people informed.

Planning & Organizing:
-Develops clear goals that are consistent with agreed strategies;
-Identifies priority activities and assignments; adjusts priorities as required;
-Allocates appropriate amount of time and resources for completing work;
-Foresees risks and allows for contingencies when planning;
-Monitors and adjusts plans and actions as necessary;
-Uses time efficiently.

Client Orientation:
-Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view;
-Establishes and maintains productive partnerships with clients by gaining their trust and respect;
-Identifies clients’ needs and matches them to appropriate solutions;
-Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems;
-Keeps clients informed of progress or setbacks in projects;
-Meets timeline for delivery of products or services to client;

Education

High school diploma or equivalent is required.

Work Experience

A minimum of seven (7) years of progressively responsible experience in inventory/asset or property management/analysis is required. A minimum of two (2) years’ experience with ERP (preferably SAP) business intelligence reporting in an international organization is highly desirable. A minimum of two (2) years’ experience with data analysis of reports (including SAP) is highly desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Recruitment for this position is done on a local basis. Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Service category in the United Nations Secretariat. Having passed the Administrative Assessment Support Test (ASAT) in English at Headquarters, ECA, ESCWA, UNOG, UNOV, ICTR, or ICTY may be recognized in place of the GGST, pending confirmation of validity. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to International Staff

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.