UNLB-Brindisi-Facilities Management-104814-PA

UN Job Opening
FACILITIES MANAGEMENT OFFICER, FS6
Brindisi - Italy

Posting Title:FACILITIES MANAGEMENT OFFICER, FS6
Job Code Title:FACILITIES MANAGEMENT OFFICER
Department/Office:United Nations Logistic Base
Duty Station:BRINDISI
Posting Period:09 November 2018 – 08 December 2018
Job Opening Number:18-Facilities Management-UNLB-104814-R-Brindisi (M)
Staffing ExerciseN/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

Under the guidance of the Chief, Central Service, the incumbent will act as Chief, Campus Support Unit. Facilities Management, Base Transportation and Registry are multi-functional cells which operate under the governance of Campus Support Unit and provide operational, remote and on ground support to both missions (UNGSC and UNICTF) for the efficient operation of all buildings and infrastructure, operation of vehicle fleet and heavy-duty equipment including fleet vehicle inventory, Mail and Pouch services and Records management. 

The incumbent will be responsible for the implementation of all construction, expansion, alteration, improvement and major maintenance works, managing office allocation, ground maintenance, cleaning and disposal service, catering service as well as other service and maintenance contracts. The duty station is in UNGSC Brindisi, Italy but will also include the same responsibilities for UNICTF, Valencia, Spain.

Responsibilities

The responsibilities of the incumbent include, but may not be limited to:

Operations:

•Oversee technical and administrative work in technical and general engineering activities related to construction and maintenance such as ground maintenance, space allocation, janitorial service, etc.
•Implement projects, or parts of larger projects, relating to the construction or repair of buildings, facilities or related structures
•Coordinate specific work projects with other units within the services
•Oversee and evaluate work performed by contractors
•Monitor and report on progress of construction projects
•Manage and control facilities assets at the work site
•Follow up on correction of defects in material or workmanship of contractor’s work during the warranty period of the contracts
•Managing performance and operation of vehicle and heavy equipment fleet and ensure maximum efficiency and output
•Assist and provide to Senior Management with expertise in terms of infrastructure matters and vehicle establishment


Administration:

•Manage budget allotments for construction and infrastructure works and transportation services
•Plan, direct, and coordinate activities of either UN staff and/or contractor’s staff, including out sourcing type of contracts, and all related administrative work and supervision of personnel
•Plan and design specifications for projects.
•Determine materials, dimensions and quantities to be included in project specifications
•Develop statements of work for contractual services
•Oversee technically evaluating bids and proposals for construction projects and infrastructure service contracts
•Identify resource requirements for the area of responsibility relating to budget preparations
•Prepare and follow-up work orders for day to day works
•Liaise with Security and Safety, Environmental, Health and Logistics Services
•Coordinate with contractors and other civilian or military specialists in the mission to agree on work requirements and priorities
•Periodically provide inputs for assessment of performance levels of assigned local and international staff
•Oversee Registry activities and act as Pouch Officer
•Perform other duties as assigned by Chief Central Service

Competencies

PROFESSIONALISM: Ability to demonstrate professional competence and mastery of subject matters related to planning, implementation, management, and maintenance of large projects, major systems and field facilities; Ability to apply knowledge with respect to development of well-researched and calculated specifications for materials and services; Shows pride in work and in achievements; Demonstrates professional competence of subject matter; Is conscientious and efficient in meeting commitments; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult challenges; Remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Allocates appropriate amount of time and resources; Foresees risks and allows for contingencies; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings

Education

High school diploma or equivalent is required. Supplemental academic qualifications or training in Civil Engineering; Business Management; Contract Administration; or related area.

Work Experience

At least ten (10) years of progressively responsible experience in Logistics Operations in peace operations is required, including a minimum of 5 years of progressively responsible experience in technical, administrative and supervisory areas in the maintenance and operations of Facilities Management. Three years of progressively responsible experience in Vehicle Fleet Management is desirable. Experience in managing support service and maintenance contracts in international operations is desirable. The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first level University degree

Languages

English and French are the working languages of the United Nations Secretariat. For this post fluency in English (both oral and written) is required; Knowledge of the Italian language is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. 

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.


No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Above texts are copied from United Nations Official Web Page (careers.un.org) 
Copyright 2018 United Nations. All rights reserved

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