PROPERTY MANAGEMENT ASSISTANT, G5
|Posting Title:||PROPERTY MANAGEMENT ASSISTANT, G5|
|Job Code Title:||PROPERTY MANAGEMENT ASSISTANT|
|Department/Office:||United Nations Interim Force in Lebanon|
|Posting Period:||05 December 2018 – 03 January 2019|
|Job Opening Number:||18-Property and Asset Management-UNIFIL-108177-R-Naqoura (M)|
Org. Setting and Reporting
These positions are located in the Property Management Unit (PMU) in the Supply Chain Performance Management Section, United Nations Interim Force in Lebanon (UNIFIL), Naqoura.
The incumbents will report to the Chief of Property Management Unit or his/her designate.
•Conducts physical inspections and quality control of mission United Nations Property to ensure that all items are accounted for and their appropriate utilization;
•Interacts with other property management stakeholders and providers of services, with Technical Sections (former Self-Accounting Units), Procurement Section, Mission Service Center, and Local Survey Boards, as appropriate;
•Prepares and submits discrepancies reports to respective stakeholders and ensure follow up action aiming rectification of the discrepancies;
•Identifies anomalies and/or discrepancies and the details thereof during verification inspections;
•Prepares and submits discrepancies reports to respective stakeholders and recommends corrective measures as appropriate. Monitors rectification of identified discrepancies;
•Maintains on a daily basis accurate and auditable property records in electronic inventory management system for property control and accountability in conformance with administrative instructions, guidelines, manuals and SOP’s;
•Updates all physical verification records and data entry in electronic inventory management system;
•Assist stakeholders in application of property management policies and procedures to meet organizational standards and goals set up in the DFS Directives, LSD Guidelines and mission’s SOPs;
•Produces Business Intelligence reports on monthly basis and when requested by supervisor;
•Assist in drafting correspondence and documents pertaining to property management, including interoffice memorandums, instructions, presentations etc.;
•Assist in monitoring the execution of contracts for the disposal of property and supplies, including all types of waste material;
•Assists in carrying out Board of Survey functions as and when required;
•Prepares statistical analysis and trend analysis on United Nations property;
•Brief stakeholders on a scope of mission property management as required;
•Performs other duties as required.
•Professionalism: Has knowledge of relevant United Nations rules and regulations, of budgetary and administrative procedures, policies and directives, in particular, inventory and control guidelines. Has ability to organize and summarize data and information required for a variety of reports, etc. Is able to develop, maintain and operate management control systems for assets, materials, services and claims. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
•Accountability: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost, and quality standards; operated in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
•Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from the clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors on-going developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
High school diploma or equivalent is required.
A minimum of five years of progressively responsible experience in the field of property management, inventory control, logistics, procurement, or related areas is required.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required. Knowledge of another UN official language is desirable.
Evaluation of qualified candidates may include an assessment exercise, which may be followed by competency-based interview.
Recruitment against these positions is on a local basis; applicants in the General Service category shall meet the relevant employment requirements of the host country (Lebanon), including fulfilling visa or work permit stipulations. If you fulfill the visa and work permit stipulations for Lebanon, please specify in your cover letter and attach a copy of your visa and work permit under ‘attachments” of your application in Inspira.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Above texts are copied from United Nations Official Web Page (careers.un.org)
Copyright 2018 United Nations. All rights reserved
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