Org. Setting and Reporting

This position is located in the Travel Unit, Human Resources Management Section, United Nations Interim Force in Lebanon (UNIFIL), Naqoura. The incumbent will report to the Chief
of Unit.

Responsibilities

– Responsible for administration of entitlement and benefits of Military Staff Officers (SOs). 
– Verify the deployment approval (DA) information including arrival and departure dates
and index number.
-Ensure that all relevant information concerning SOs are updated in Umoja (ERP System).
– Request index numbers for Military Staff Officers.
– Assist during the process of Check-in and Check-Out for all Military Staff Officers. 
– Assist the military in completing the salary distribution form. Submit the banking
information to treasury office in ESCWA (Beirut) and ensure that banking details have been recorded in Umoja.
– Liaise with KJSO (Kuwait Joint Support Office) and ESCWA with regards to the payroll and banking issues respectively. 
– Review monthly attendance for all the staff officers serving in UNIFIL.
– Perform all human resources translations related to Military Staff Officers in Umoja. 
– Monitor very frequent amendments of the tour of duty for all UNIFIL Staff Officers. 
– Raise on behalf of Military Staff Officers the travel and shipment requests as well as expense reports in Umoja. 
– Advises SOs on the application and implementation of HR policies, procedures, regulations and rules concerning entitlements and benefits;
– Reviews and maintains time and attendance records of staff officers, processing leave requests,
liaising with Sections/Departments/Military Branches concerned in cases of discrepancies;
– Provides general office support services; processes, drafts, edits, proofreads and finalizes
for signature/approval, a variety of correspondence and other communications;
– Performs other duties as required.

Competencies

Professionalism: knowledge of and application of UN Staff Rules and Regulations including
administration of a broad range of entitlements and benefits. Very good computer skills.
Knowledge of ERP systems. Shows pride in work and in achievements; demonstrates
professional competence and mastery of subject matter; is conscientious and efficient in
meeting commitments, observing deadlines and achieving results; is motivated by
professional rather than personal concerns; shows persistence when faced with difficult
problems or challenges; remains calm in stressful situations. Commitment to implementing
the goal of gender equality by ensuring the equal participation and full involvement of women
and men in all aspects of the work.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies;
identifies priority activities and assignments; adjusts priorities as required; allocates
appropriate amount of time and resources for completing work; foresees risks and allows for
contingencies when planning; monitors and adjusts plans and actions as necessary; uses time
efficiently.
Client Orientation: Considers all those to whom services are provided to be “clients” and
seeks to see things from clients’ point of view; establishes and maintains productive
partnerships with clients by gaining their trust and respect; identifies clients’ needs and
matches them to appropriate solutions; monitors ongoing developments inside and outside the
clients’ environment to keep informed and anticipate problems; keeps clients informed of
progress or setbacks in projects; meets timeline for delivery of products or services to clients.

Education

High School diploma or equivalent is required. .Course work/training in human resources are highly desirable.

Work Experience

minimum of five (5) years of progressively responsible experience in human resources management, administrative services or related area is required. Experience in application of UN Staff Rules and Regulations in operational environment is desirable, including administration of a broad range of entitlements and benefits. Experience with ERP systems is desirable. Experience in visa and shipping arrangements is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in English, both oral and written is required. Knowledge of French is desirable

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview

Special Notice

Recruitment against this position is on a local basis; applicants in the General Service category shall meet the relevant employment requirements of the host country (Lebanon), including fulfilling visa or work permit stipulations. If you fulfill the visa and work permit stipulations for Lebanon, please specify in your cover letter and attach a copy of your visa and work permit under ‘attachments” of your application in Inspira. This temporary appointment is for an initial period of six months. 

Extension is subject to the availability of posts/funds.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.