ASSISTANT ADMINISTRATIVE OFFICER, NOA
Naqoura - Lebanon
|ASSISTANT ADMINISTRATIVE OFFICER, NOA
|Job Code Title:
|ASSISTANT ADMINISTRATIVE OFFICER
|United Nations Interim Force in Lebanon
|30 August 2018 – 28 September 2018
|Job Opening Number:
Org. Setting and Reporting
This position is located in the United Nations Interim Force in Lebanon (UNIFIL) Naqoura. The incumbent will report to the Chief Language Support Unit and/or his designate.
– Review incoming correspondence, documents, and transactions, forward to appropriate unit, ensure prompt action is taken, and follow up on the status;
– Review and approve documents, correspondence and authorization prepared by staff to ensure consistency in the application of rules and regulations;
– Review in detail the most complex cases and recommending disposition; initiate remedial action;
– Arrange for the completion of projects and ensuring all documents and books are finalized.
Human Resources Management
– Undertake actions related to the administration of the Unit’s human resource activities e.g recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.
– Provide information regarding conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
– Provide information on Unit’s staffing needs for inclusion in department’s staffing table.
Budget and Finance
– Assist in developing the Unit’s work program and budget; analyse inputs and formulate resource allocations by work program, or business processes.
– Support the implementation of procedures and systems for implementing the appropriate database; follow up pending entitlements, payments and claims.
– Contribute to the development of budgetary guidelines for Language Support Unit.
– Perform other related administrative duties, as required.
Professionalism: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations
Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or related field is required. A first-level university degree in combination with additional two years of qualifying experience may be accepted in lieu of the advanced university degree.
-No experience is required for candidates with an Advanced University degree (Master’s or equivalent) in the required areas for education. A minimum of 2 years of progressively responsible experience in administration, finance, accounting, human resources management or related area is required for applicants with a first level university degree.
– Experience in UN field mission or other international field is desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required. Knowledge of another UN official language is desirable.
Evaluation of qualified candidates may include an assessment exercise, which may be followed by competency-based interview.
Recruitment against this position is on a local basis. Candidates for positions in the National Professional Officer categories must be Lebanese nationals.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Above texts are copied from United Nations Official Web Page (careers.un.org)
Copyright 2018 United Nations. All rights reserved