UN Job Opening
Programme Management Assistant, G6
Montreal - Canada

Posting Title:Programme Management Assistant, G6
Job Code Title:Programme Management Assistant
Department/Office:United Nations Environment Programme
Duty Station:MONTREAL
Posting Period:05 December 2018 – 03 January 2019
Job Opening Number:18-Programme Management-UNEP-106896-R-Montreal (X)
Staffing ExerciseN/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. At the 1992 Earth Summit in Rio de Janeiro, world leaders agreed on a comprehensive strategy for ‘sustainable development’. The Convention on Biological Diversity was opened for signature in Rio in 1992. The Convention has three main objectives: the conservation of biological diversity, the sustainable use of its components, and the fair and equitable sharing of the benefits arising from the use of genetic resources. The Secretariat of the Convention on Biological Diversity (SCBD) is located in Montreal and is administered by UN Environment. This post is located in the Convention on Biological Diversity, Office of the Executive Secretary (OES). Under the general guidance of the Deputy Executive Secretary and the direct supervision of the Senior Programme Management Officer, Access and Benefit-Sharing (ABS), the incumbent will perform the following duties:

Responsibilities

A. Provide secretarial services for meetings under the Nagoya Protocol on ABS, including technical and logistical support, such as: contributing to the preparation of meeting documents, collecting, organizing, analyzing and summarizing substantive information to draft documents (e.g. agendas, pre-session and in-session documents, recommendations, meeting reports, meeting minutes, official statements etc.); assisting with the overall logistical arrangements of the meetings. B. Support for the implementation and management of the work programme on the Nagoya Protocol ABS, such as: drafting inputs for a wide-range of correspondence and documents related to ABS, e.g. official notifications and letters for governments and partners as well as public requests for information; contributing to the preparation of project proposals and reports, including financial reporting and budget management; filing, storing and managing internal data and information relevant to ABS. C. Support for capacity-building activities on ABS, such as: providing assistance for workshops and briefings held on ABS, e.g. drafting preparatory documents and meeting reports, preparing powerpoint presentations, taking notes during the discussions and helping with logistical arrangements; liaising with colleagues in other Divisions of the Secretariat and external partners to organize the activities; on a few occasions, giving presentations on the Nagoya Protocol to stakeholders. D. Contribute to the development of awareness-raising materials on ABS, such as: drafting substantive inputs and coordinating the production of communications materials with consultants (translation, design and printing); maintaining and updating the Nagoya Protocol online portal and updating internal databases related to ABS. E. Contribute to the recruitment and appointment of new staff members on ABS, including drafting terms of reference, reviewing applications received, summarizing qualifications of candidates, participating in selection committees. F. Execute any other duties as required by the supervisor.

Competencies

PROFESSIONALISM: Provides assistance for the implementation of the work programme under the Nagoya Protocol and ABS. Shows pride in work and achievements. Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges. Remains calms in stressful situations. TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Education

Completion of secondary school education is required. Courses in environmental, social or political sciences, business administration, public administration, environmental management or equivalent is an asset.

Work Experience

A minimum of seven years of progressively responsible experience, in the field of sustainable development or environment-related programmes, environmental law, public administration and environmental conventions is required. Work experience with the CBD Secretariat, UN Environment Programme or Multilateral Environmental Agreements (MAEs) is an advantage.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is essential. Knowledge of other UN languages is a strong asset.

Assessment

Evaluation of qualified candidates may include a substantive assessment which will be followed by a competency-based interview.

Special Notice

Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take-up the appointment. This position is open for recruitment for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by Him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. 1. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. 2. If you do not receive an email acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists please seek technical assistance through the Inspira “Need Help?” link.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.


No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Above texts are copied from United Nations Official Web Page (careers.un.org) 
Copyright 2018 United Nations. All rights reserved

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