|Posting Title:||Human Resources Officer (Policy and Legal Officer), P3|
|Job Code Title:||HUMAN RESOURCES OFFICER|
|Department/Office:||United Nations Office at Vienna|
|Posting Period:||19 August 2020 – 17 September 2020|
|Job Opening Number:||20-Human Resources-UNOV-139349-R-Vienna (X)|
Org. Setting and Reporting
This position is located in the Legal and Policy Team (LPT), Operational and Advisory Support Unit (OASU) of the Human Resources Management Service (HRMS), Division for Management (DM), United Nations Office at Vienna (UNOV) and United Nations Office on Drugs and Crime (UNODC) in Vienna, Austria. The incumbent will work under the direct supervision of the Chief, OASU.
For more information on UNOV, please visit our website www.unov.org
Within limits of delegated authority, the Human Resources Officer (Policy and Legal) will provide assistance in the implementation, analyses and promotion of a range of human resources (HR) related policies and procedures. The incumbent will perform the following specific duties:
•Provide legal and policy support to HR practitioners, management and staff on legal aspects and approaches in the application of the UN Staff Rules and Regulations and the implementation of administrative issuances, including on exceptions thereto.
•Collaborate with the Office of Human Resources (OHR)/Department of Management Strategy, Policy and Compliance (DMSPC) in the development and implementation of policies. Participate in organized discussions on revising policies/procedures and provide inputs on draft policies/procedures circulated for comments. Liaise with the Human Resources Services Division (HRSD)/Office of Support Operations (OSO)/Department of Operational Support (DOS) on HR related subjects and projects.
•Monitor and analyse HR policies and administrative practices and draft position papers and briefing notes on new administrative instructions and revisions/amendments of rules and regulations.
•Develop local policies/procedures for UNOV/UNODC and review and amend existing policies and procedures when required, liaise with Vienna-based Organizations, as appropriate, and draft corresponding position papers, standard operating procedures and briefing notes.
•Conduct legal review, analysis and research and prepare positions and advice on complex (legal) cases and matters, including appeals, cases of alleged misconduct and administrative reviews.
•Provide guidance to management and staff, as well as to client entities on conflict prevention and resolution.
•Conduct internal justice related activities on behalf of the Administration, including the drafting of legal submissions and inputs for presentation to the Management Evaluation Unit (MEU), and closely coordinate in close coordination with the Human Resources Legal Unit (HRLU) /United Nations Office at Geneva (UNOG) and Office of Legal Affairs (OLA) on replies to the United Nations Dispute Tribunal (UNDT) or United Nations Appeals Tribunal (UNAT).
•Identify cases that are amenable to informal resolution and liaise with relevant counterparts and draw up formalities regarding the settlement of disputes and monitor the implementation of the legal clauses.
•Assist the Responsible Official in receiving and assessing complaints/reports of alleged misconduct and process such complaints in accordance with established policies and procedures, thereby liaising with the Office of Internal Oversight Services (OIOS) and other investigative bodies (e.g. United Nations Development Programme (UNDP)/ Office of Audit and Investigations (OAI)), as well as the Administrative Law Division (ALD)/OHR/DMSPC once the disciplinary process is invoked. Provide guidance and legal/policy support to fact-finding panels during an investigation.
•Provide input and legal clearance of human resources provisions in agreements and memoranda of understanding with other entities and organizations.
•Review requests for outside activities and prepare recommendations for the decision-maker.
•Supervise and monitor the work of the Legal Assistant.
•Perform other work-related duties as may be required.
Professionalism: Has knowledge of human resources policies, practices and procedures and of the United Nations Staff Regulations and rules, policies and practices. Is able to identify issues, formulate opinions, make conclusions and recommendations. Has proven analytical skills and ability to conduct comprehensive research and analysis, identify issues and recommend solutions. Has good writing skills and the ability to prepare briefs and opinions. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff. Appraises performance fairly.
An advanced university degree (Master’s degree or equivalent) in human resources, law, management, public or business administration or another related field is required. A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of five years of progressively responsible relevant professional experience in human resources and/or law, including legal analysis, research and writing is required.
Experience in matters related to human resources policies and experience with a system of administration of justice is highly desirable.
Experience in the United Nations system or similar international organization in a relevant field of work is desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English with excellent drafting skills is required. Knowledge of another United Nations official language is an advantage.
Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.
This position is funded from extra budgetary resources. Filling of this position is subject to funding availability and the initial appointment will be for a period of one year. Any extension of the appointment will be subject to the availability of funding.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities.
Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.
Vienna is classified in the H category (family duty station).
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Above texts are copied from United Nations Official Web Page (careers.un.org)
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