|Posting Title:||TRANSPORT ASSISTANT, FS4|
|Job Code Title:||TRANSPORT ASSISTANT|
|Department/Office:||United Nations Mission in the Republic of South Sudan|
|Posting Period:||25 September 2019 – 24 October 2019|
|Job Opening Number:||19-Transportation-UNMISS-123120-R-Juba (M)|
Org. Setting and Reporting
This position is located in United Nations Mission in South Sudan (UNMISS) duty Station Juba. The Transport Assistant will report to the Transport Officer.
Within delegated authority, the Transport Assistant will carry out the following duties:
Fleet Vehicle Inventory duties:
•Conducts distribution of non-expendable transport assets.
•Conducts bi-annual physical inventory of non-expendable transport assets in accordance with
•the established procedures and deadlines.
•Conducts vehicle inspections.
•Maintains records for non-expendable transport assets, including records in fleet management databases.
•Assists in coordinating the Mission Vehicle Establishment Committee (VEC) meetings.
•Participates in the development of the Transport Section’s annual budget proposals.
•Processes the vehicle write-off cases in accordance with the established procedures and deadlines.
•Provide technical expertise on Contingent Own Equipment (COE) and safety inspections.
•Provides inputs for statistical report on transport fleet utilization and composition.
•Monitors the constant availability of vehicles for temporary assignment in support of one-off and emergency tasks as directed by a chief of Unit/Section, Transport.
•Monitors that transportation is returned in good working condition order on check-out by the outgoing personnel.
•Prepares monthly trip tickest and Electronic Monitoring System (EVMS) statistics of the mission vehicle fleet.
•Enters and updates information in the Electronic Vehicle Monitoring System
•(EVMS) and Fuellog software packages.
•Carries out diagnostics and identifies reasons for technical faults.
•Carries out product upgrades initiated by a vehicle manufacturer.
Transport Warehouse duties:
•Carries stock of light and heavy vehicle spare parts and issues required items to
•workshop mechanics and motor transport officers.
•Conducts regular inventory checks of the Transport Warehouse stocks.
•Maintains warehouse records, prepares financial and budget summaries, writes reports and submits them to a Transport Warehouse Supervisor in accordance with the established procedures and deadlines.
•Determines generic technical specifications, estimates quantity (number of units), drafts proposals for requisitions for spare parts, tools and equipment in accordance with the UN procurement procedures.
•Coordinates the planning and implementation of projects within Transport Warehouse and facilitates the training of staff.
Transport Dispatch duties:
•Identifies routine transportation requirements within the area of responsibility.
•Analyzes transportation requests and carries out route planning and reconnaissance.
•Establishes service timetables and driver rosters.
•Prepares and disseminates information regarding services and transport facilities available to customers in order to ensure maximum utilization and effective use of vehicle to them and also of any changes that occur.
•Coordinates the provision of regular shuttle bus services along established routes.
•Coordinates the provision of ad-hoc transportation services to meet all requirements including staff and equipment movement for operational duty purposes.
•Provides transportation briefings to incoming personnel at the check-in.
•Monitors that the mechanical conditions and ensures daily maintenance are performed on all dispatch vehicles and shuttle buses.
•Liases and coordinates with the workshop vehicle technicians on the periodic maintenance and repair of the vehicles to ensure the reliability of the transportation service.
•Maintains files and documentation related to assigned duties and prepares reports for supervisors.
•Monitors monthly mileage and fuel consumption reports for UN-owned vehicles and confirms the return of the individually assigned vehicles upon departure of staff from the service.
Transport Driver Testing / Damage Discrepancy Reporting duties:
•Maintains databases to monitor the mission personnel in possession of UN driving permits.
•Conducts driving test assessments for the field mission staff members.
•Performs other related duties are required.
•Monitors contractual performance of vendors and verifies financial invoices.
•Participates in the development of the Transport Unit’s/Section’s Standard Operating Procedures.
•Participates in the training activities to enhance the capacity of international and national staff members
•Performs other related duties as required.
Professionalism: Ability to analyze the tactical elements of vehicular support to clients; familiarity with rules and regulations related to UN Owned Equipment (UNOE); awareness of the procedures related to fleet maintenance. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
High school diploma or equivalent is required. Technical or vocational certificate in mechanical engineering, transportation, logistics or other related fields is desirable. A valid driver’s license is required.
A minimum of 6 years of progressively responsible experience in motor vehicle transport operations or related area is required.
Experience in international operations in a post conflict environment is desirable. Experience in repairing and maintenance of vehicles is desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
The United Nations Secretariat maintains rosters of qualified and available candidates to fill anticipated job openings in peacekeeping operations, special political missions, and other field operations. The purpose of this job opening is to generate a list of qualified candidates for inclusion in the roster. The entire assessment process takes an average of six months; all applicants will be notified in writing of the outcome of their application (whether successful or unsuccessful) within 14 days of the conclusion of the process. Successful candidates will be placed on the roster and subsequently will be invited to apply for field mission vacancies open only to roster members. Roster membership does not guarantee selection.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Above texts are copied from United Nations Official Web Page (careers.un.org)
Copyright 2018 United Nations. All rights reserved
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