|Posting Title:||SUPPLY ASSISTANT, G5|
|Job Code Title:||SUPPLY ASSISTANT|
|Department/Office:||United Nations Peacekeeping Force in Cyprus|
|Posting Period:||18 March 2020 – 16 April 2020|
|Job Opening Number:||20-Logistics and Supply Chain-UNFICYP-133841-R-Nicosia (M)|
Org. Setting and Reporting
This position is located within the Life Support under Service Delivery Pillar at the United Nations Peacekeeping Force in Cyprus (UNFICYP), in Nicosia. The incumbent will report to the Chief of the Unit or his/her designate.
Maintains, updates and ensures accuracy and completeness of computer database recording requisition details, purchase orders, delivery and other supply related actions and monitors
Receives authorized on-line requisitions for stores’ supplies from Chiefs of Section and Heads of Units; verifies requisitions in accordance with sections’/units’ monthly requirements.
Ensures that supplies are issued to requesting offices/sections as per approved requisitions without delay.
Assists in raising requisitions for services and items required by the Supply Stores; coordinates with offices and sections about the requests received. Provides updates of
requisition status on a regular basis.
Receives and processes iNEED requests for approval and allocates requests for general supplies and/or equipment to various departments, components of the mission.
Assist in coordinating inbound and outbound rations supply and warehousing to ensure that food replenishment and delivery procedures are in line with UN Standards.
Support the monitoring and analysis of rations contractual performance to ensure vendor compliance with contractual terms, schedules and cost objectives while assisting in the implementation of internal controls.
Makes periodic surveys of departments, sections to ensure appropriate use of allocated supplies and/or equipment.
Communicates with various pillars and components to understand the furniture needs of the Mission and coordinates the ordering and delivering of furniture.
Oversees the replenishment of stock room or warehouse with supplies and/or equipment for the Mission needs.
Recommends potential purchase schedules while taking into account needs for anticipated replacement of, and replacement programmes for, existing supplies and/or equipment.
Liaises for the transfer of supply items and/or equipment to and from designated mission locations.
Assists in planning and managing other supply commodities such as fuel and rations, as well as assisting in their respective contract management.
Assists in providing detailed specifications for new equipment acquisitions and in making suggestions for adapting existing equipment to new environs.
Assists in devising SOR/SOW, systems contract/s, local contracts and Requests for Proposals (RFPs). Participates in the preparation of technical evaluation committees and presentations to Local
Committee on Contracts.
Performs other duties as required.
Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments,
observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in
stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with
clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to
keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates
appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time
High School diploma or equivalent is required.
A minimum of five years of progressively responsible experience in inventory and supply
management, property management, medical equipment and supplies, food rations, fuel,
warehousing services or related area is required.
Experience within UN System including UN Agencies Funds and Programmes is desirable.
For this position fluency in English is required.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Applicants in the General Service category shall meet the relevant employment requirements of the host country (Republic of Cyprus), including fulfilling visa or work permit stipulations.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Above texts are copied from United Nations Official Web Page (careers.un.org)
Copyright 2020 United Nations. All rights reserved
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