|Posting Title:||Security Training Assistant, G5|
|Job Code Title:||Training Assistant|
|Department/Office:||Department of Safety and Security|
|Duty Station:||NEW YORK; NEW YORK;|
|Posting Period:||16 October 2020 – 14 November 2020|
|Job Opening Number:||20-Human Resources-DSS-142374-R-New York (O)|
Org. Setting and Reporting
This position is located in the Training and Development Section (TDS) in the Division of Specialized Operational Services (DSOS) of the Department of Safety and Security (UNDSS). The Department of Safety and Security is responsible for providing leadership, operational support and oversight of the security management system to enable the safest and most efficient conduct of the security programmes and activities of the United Nations System. The Security Training Assistant reports to the Chief, Training and Development Section.
Within delegated authority and under the supervision of the Chief, Training and Development Section, the Training Assistant performs the following duties:
– Administers learning programmes using application of various learning theories to accomplish learning outcomes, with a focus on training for security advisors and the inter-agency programme for Safe and Secure Approaches to Field Environments (SSAFE) run in New York.
– Arranges venues and addresses logistics and other administrative requirements for meetings, travel, training and learning activities and ensures authorization and processing of payments and follow up on administrative arrangements and forms related to official travel of staff, in conjunction with Executive Office;
– Collects and tracks information on planned and actual budget expenditures, undertakes relevant financial transactions in Umoja and liaises with the Executive Office on budgetary and financial matters;
– Carries out and manages cost recovery processes with Departments and Agencies, Funds and Programmes across the UN Security Management System;
– Ensures information on the security training programmes is up-to-date and responds to queries from clients directly or by managing generic email addresses;
– Provides administrative support to the Training and Development Section (TDS);
– Monitors and reviews all pending actions, tasks and other matters as directed by the Chief, Training and Development Section;
– Prepares security correspondence for the signature/approval of the Chief, Training and Development Section, ensuring that all documents adhere to proper format, grammar, punctuation and style;
– Assists in coordinating inter-agency security CBL learning programmes;
– Updates and supports learners in the use of the UNDSS website and UNSMIN, the Security Learning Catalogue, Learning Management System and other technologies for communicating learning activities;
– Ensures that data from the learning programmes administered is appropriately entered, collected and maintained and responds to queries and requests for information on training programmes; and
– Performs any other duties as required.
Professionalism Knowledge of training administration and support, including budget and financial aspects. Shows pride in work and in achievements. Demonstrates professional competence andmastery of subject matter. Is conscientious and efficient in meeting commitments,observing deadlines and achieving results. Is motivated by professional ratherthan personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
A high school diploma or equivalent is required.
At least five years of experience in administrative and office support functions is required.
Experience with annual budget planning and expenditure reporting for training programmes valued at US$250,000 annually or more is required.
At least one year of experience and exposure at the international level is desirable.
Experience with integrated information management systems for staff administration, Learning Management System (LMS) or other comparable tools is desirable.
English and French, are the working languages of the United Nations Secretariat. For this position, fluency in English (oral and written) is required. Knowledge of another UN official language is an asset.
Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. The United Nations Department of Safety and Security (UNDSS) is taking efforts to improve gender parity, including full implementation of the UN-wide, and Departmental Gender Strategies. We are committed to providing an inclusive culture and exciting opportunities for women in the security and operations field.
This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.
Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
An impeccable record for integrity and professional ethical standards is essential.
• The selection process for this job opening will be conducted pursuant to ST/AI/2010/3 on the “Staff Selection System” and include the compliance review process by a review body described in staff rule 4.15.
• The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Above texts are copied from United Nations Official Web Page (careers.un.org)
Copyright 2020 United Nations. All rights reserved
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