Posting Title:Finance and Budget Assistant, G6
Job Code Title:FINANCE AND BUDGET ASSISTANT
Department/Office:Human Security Unit
Duty Station:NEW YORK
Posting Period:18 September 2020 – 17 October 2020
Job Opening Number:20-Finance-HSU-141437-R-New York (X)
Staffing ExerciseN/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

The position is located in the Human Security Unit (HSU). The incumbent of the position will report to the Finance and Budget Officer.

The Human Security Unit (HSU) is responsible for raising awareness and placing human security in the mainstream of UN activities. The specific objectives of the Unit are to:
(a) manage the United Nations Trust Fund for Human Security (UNTFHS);
(b) advance the application of human security as a cross-cutting approach to promote peace, development and human rights at the policy and operational levels within and outside of the United Nations; and
(c) expand political and financial support for human security and its implementation by the UN system and the international community.

The Finance and Budget Assistant reports to the Finance and Budget Officer. The HSU is guided substantively by the Executive office of the Secretary-General and received administrative support by the Department of Operational Support.

Responsibilities

Within delegated authority, the Finance and Budget Assistant will be responsible for the following duties:

Budget:

•Liaises with UN agencies being funded under the Trust Fund to follow-up on submission of proposals and reports and other administrative actions that may be required.
•Provides support with respect to the review, analyses and preparation of the medium-term plan and its revisions.
•Prepares supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.
•Assists managers in the elaboration of resource requirements for budget submissions.
•Undertakes research and provides support to higher level Finance & Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies.
•Monitors expenditures and compares with approved budget; prepares adjustments as necessary.
•Assists in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
•Assists in preparation of Umoja Master Data and reports (Umoja ECC and Business Intelligence)
•Monitors integrity of various financial databases.
•Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
•Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.
•Periodic reconciliation of accounts (Umoja)
•Prepare request to Controller’s Office on redeployment of funds and to Finance section on movement of funds

General Administration:

•Serves as a focal point for administrative coordination of the HSU activities and performs other related administrative duties, as required (e.g., creation of travel requests and expense operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating seminars, conferences and translations).
•Assists with day-to-day administration of contracts between the UN and external contractors for outsourced services.
•Audits the contractors’ invoices against the goods and services provided by the contractor and approved by the UN.
•Processes the payment of contractors’ invoices and monitor payments.
•Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
•Drafts or prepares correspondence to respond to enquiries in respect to relevant financial and budget matters.
•Sets up and maintains both electronic and paper files/records; organizes meetings, workshops and conferences; maintains attendance, inventory and ordering records.
•Maintains calendar for members of the Unit; monitor changes and communicate relevant
•information to appropriate staff inside and outside of the Unit.
•Prepares and processes all UN forms and permissions including for contractual purposes for Unit, Section or Service UN staff, including: UN grounds passes, property passes, UN parking permits, swipe-card access and door keys.
•Performs other related duties, as assigned.

Competencies

•Professionalism: Knowledge of, and ability to apply financial rules, regulations and procedures in a large international organization; ability to maintain accurate records; review and interpret a wide variety of data; ability to identify and resolve data discrepancies and operational problems; proficiency in MS Word, Excel and Financial Systems; ability to produce high quality work under pressure and cope with deadlines, with demonstrated attention to detail; ability to exercise judgment and tact in handling sensitive and confidential matters; keeps abreast of available technology and actively seeks to apply technology to appropriate tasks. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

•Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to clients.

Education

High school diploma or equivalent.

Work Experience

A minimum of seven years of experience in the areas of administration, finance, budget, accounting or related area is required.
Experience tracking and updating data in an ERP system is desirable.
At least two years of experience in extracting and analyzing data is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of other UN official languages is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test in English at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

 

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.


No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Above texts are copied from United Nations Official Web Page (careers.un.org) 
Copyright 2020 United Nations. All rights reserved

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