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Posting Title:Finance and Budget Assistant (Multiple Positions), G6
Job Code Title:FINANCE AND BUDGET ASSISTANT
Department/Office:United Nations Office at Nairobi
Duty Station:NAIROBI; NAIROBI;
Posting Period:23 July 2019 – 21 August 2019
Job Opening Number:19-Finance-UNON-119024-R-Nairobi (X)
Staffing ExerciseN/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the respective office of the Secretary-General. UNON supports programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme UN-HABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org). These posts are located in the office of Budget and Financial Management Services (BFMS), Division of Administrative Services (DAS). Under the direct supervision of the Section or Unit Chief, the incumbents will perform the following duties:

Responsibilities

Under the direct supervision of the Section or Unit Chief, the incumbents will perform the following duties:

BUDGETING: 1. Assist in the collection of data and preparation of cost estimates and budget proposals in terms of staff and non-staff requirements for regular budget and extra-budgetary resources under UNON Administration ; 2. Support the monitoring of budget implementation and performance and recommendations for reallocation of funds as necessary; 3. Ensure that requisitions for goods and services are in line with authorized budgets, the priorities of the organisation and the UN financial rules and regulations; 4. Assists in reviewing requests for creation and extension of positions as well as requests for recruitment; 5. Assist in the execution of cost recovery in line with established agreements and policies and support on the collection of associated receivables; 6. Perform certifying functions of financial transactions as per delegation; 

ACCOUNTING: 1. Processing of financial documents in line with the financial rules and regulations; 2. Review and analysis of various accounting data and asist in the review and analysis of financial statements; 3. Scrutinize supporting documents for completeness, accuracy and validity of requests in line with applicable policies, procedure, rules and regulations; 4. Verify accuracy of postings and process corrections as appropriate; 5. Analyse open item managed accounts (OIM) in the ERP system (Umoja) and initiate corrective action; 6. Perform approval functions of financial transactions as per delegation. 

GENERAL: 1. Prepare and analyse reports with a view to identify anomalies and unusual trends and recommend corrective action as appropriate; 2. Perform data extraction and prepare various reports for management review; 3. Respond to queries and draft correspondence to clients and other stakeholders in a timely and effective manner; 4. Ensure that accurate and complete accounting, reporting and internal control systems are in place and functioning; 5. Ensure that all relevant records and audit trails are maintained; 6. Act as deputy to team leader and back up for other team members; 7. Performs other related duties as required by Section, Unit Chief or team leader.

Competencies

A. Professionalism: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment; Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Remains calm in stressful situations.

B. Client Orientation: Considers all those to whom services are provided as “clients’ and seeks to see things for their point of view; Identifies clients’ needs and matches appropriate solutions; Keeps client informed of progress or setbacks.

D. Accountability: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within the prescribed time, cost and quality standards; Operates in compliance with organisational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

High school diploma or equivalent is required. Additional qualification in finance, administration, project management would be an added advantage. Knowledge of SAP/ERP, Excel, Access and other analytical tools would be an asset. Possession of a recognized accountancy qualification (e.g. Certified Public Accountant (CPA), Association of Chartered Certified Accountants (ACCA),Chartered Institute of Public Finance Accountants (CIPFA)) will be an added advantage. Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

Work Experience

A minimum of seven years of progressively responsible experience in finance, budget or related area is required. Working experience with the Enterprise Resource Planning (ERP) and finance system such as Oracle or SAP and experience with International Public Sector Accounting Standards (IPSAS) is desirable. Knowledge and experience with the process of Financial Reporting is highly desirable.Knowledge in preparation of complex accounting entries and analysis of accounts will be an added advantage. Experience in grants management and contribution receivables, accounting for implementing partner/end beneficiary agreements or processing under United Nations Development Programme (UNDP) Service clearing account will be an added advantage. Experience with integrated business processes, analytics and reporting are desirable. Working experience with business intelligence tools is an asset. Data management and monitoring skills would be an advantage

Languages

English and French are the working languages of the United Nations Secretariat. For the positions advertised, fluency in English language is required. Knowledge of another official language of the UN is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Appointment against this post is on a local basis.This job opening is only open to the staff members of the United Nations Secretariat who (1) serve in the duty station specified in the job opening;
Appointment against this position is for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Internal Applicants – When completing the form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.

All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira “Need Help?” link.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.


No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Above texts are copied from United Nations Official Web Page (careers.un.org) 
Copyright 2018 United Nations. All rights reserved

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