|Posting Title:||HUMAN RESOURCES ASSISTANT, G6|
|Job Code Title:||HUMAN RESOURCES ASSISTANT|
|Department/Office:||United Nations Interim Force in Lebanon|
|Posting Period:||01 June 2020 – 15 June 2020|
|Job Opening Number:||20-Human Resources-UNIFIL-136264-R-Naqoura (M)|
Org. Setting and Reporting
This position is located within the Client Support Unit, Human Resources Section, in the United Nations Interim Force in Lebanon (UNIFIL), Naqoura. The incumbent will report to the Head of the Unit or his/her designate.
Within the delegated authority, the Human Resources Assistant will be responsible for the following duties:
Administration of Entitlements and Benefits:
•Advises staff and processes related entitlements and allowances, in accordance with staff regulations, rules, policies and applicable provisions, on a timely basis (i.e. dependency allowances, settling in grant, relocation grant, rental subsidy, education grant, language allowance, step increment, repatriation grant, etc.);
•Monitors contract expirations and processing contract renewals; conducts eligibility review for contract conversion;
•Reviews and processes temporary and permanent movements and its related administrative actions;
•Reviews and takes required action concerning requests for change of personal status; HR and Entitlement Travel; Annual Declaration submissions and entitlement monitoring exercises;
•Initiates and processes separation-related actions;
•Reviews, processes and monitors leave related processes (i.e. maternity leave, paternity leave, sick leave, special leave, time and attendance certification) and makes appropriate recommendations where exception is required;
•Reviews requests for Education Grant entitlements and claims;
•Handles non-routine and complex cases, undertaking if necessary research.
•Takes on-boarding related actions which require preparation of the Letter of Appointment and conducting induction;
•Processes Letter of Appointments and Personnel Actions (On-boarding, Movement, Separation), recording and monitoring the payroll withhold report and liaises with other offices, as required;
•Assists with periodic running of monitoring reports and contributes to special projects, as needed;
•Reviews and takes action of assigned service requests (iNeed).
•Interprets, explains and administers entitlements and benefits in line with conditions of service, staff regulations and rules; Provides advice, guidance and information to management and staff on the application and implementation of HR policies, procedures, regulations and rules concerning entitlements and benefits;
•Monitors issues on conditions of service of staff and advises the supervisor of any developments;
•Conducts research and prepares written responses to queries related to HR matters.
Performance management and staff development:
•Provides support in advising managers and staff on performance management to ensure effectiveness, compliance and equity;
•Ensures compliance with the performance management system, including inputs to the Joint Monitoring Group and Rebuttal Panels in which he or she serves as ex-officio member;
•Reviews complaints or grievances from staff on performance related matters and initiates actions to resolve them;
•Prepares monitoring reports on staff development and career support programmes;
•Assist in the development and tracking of career development programmes in liaison with the mission training focal points, the DFS Career Development Unit and the Field Career Development Officers.
Planning and budget:
•Supports the mission planning process throughout the mission life cycle by preparing documentation and data as well as initial reviews on staffing requirements and organizational structure;
•Assists with reviewing recommendations resulting from staffing reviews and providing data that would translate them into staffing requirements for purpose of budget preparation;
•Assists with the monitoring of staffing related costs and expenditures in line with the funds;
•Researches on matters related to the administration of justice and provides inputs and information for formulation of mission response to applications of staff to MEU or UNDT;
•Updates Umoja and initiates required transactions in the system;
•Analyzes incoming correspondence, and drafts memorandum and faxes related to HR matters;
•Assists in preparing policy papers, position papers and briefing notes on issues related to human resources management matters;
•Keeps abreast of developments in various areas of human resources.;
•Performs other duties as may be assigned.
Professionalism: Knowledge of Human Resources staff rules and regulations, processes and database management. Ability to manage processes, maintain accurate records, interpret/analyses a wide variety of Human Resources data, and identify/resolve data discrepancies and activity problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Client orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
High school diploma or equivalent is required.
Technical or vocational certificate in human resources, business administration or personnel administration is required.
Certification as Enterprise Resource Planning (ERP) Human Resources (HR) Partner, is required.
A minimum of seven (7) years of experience in human resources management, business or public administration, management and analysis, or related fields is required.
Experience as certified HR Partner in SAP/Umoja is required.
Experience with administration of benefits and entitlements is required.
Experience in application of rules and regulations covering entitlements, benefits and contract administration within the United Nations or a similar international organization is desirable.
Experience in administering and verifying pension claims and responding to queries related to staff pension fund is desirable.
Experience in field entitlements is desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Recruitment against this position is on a local basis; applicants in the General Service category shall meet the relevant employment requirements of the host country (Lebanon), including fulfilling visa or work permit stipulations. If you fulfill the visa and work permit stipulations for Lebanon, please specify in your cover letter and attach a copy of your visa and work permit under ‘attachments” of your application in Inspira.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Above texts are copied from United Nations Official Web Page (careers.un.org)
Copyright 2020 United Nations. All rights reserved
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