UN JOb in Kenya, Senior Programme Management Assistant, G7, UNEP-112766-PA

Posting Title:Senior Programme Management Assistant, G7
Job Code Title:Senior Programme Management Assistant
Department/Office:United Nations Environment Programme
Duty Station:NAIROBI
Posting Period:15 March 2019 – 13 April 2019
Job Opening Number:19-Programme Management-UNEP-112766-R-Nairobi (X)
Staffing ExerciseN/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. UN Environment’s Ecosystems Division works with international and national partners, providing technical assistance and advisory services for the implementation of environmental policy, and strengthening the environmental management capacity of developing countries and countries with economies in transition. This post is located in the Ecosystems Division, UN Environment, at the Nairobi duty station. Under the direct supervision of the Programme Officer, with additional reporting lines to the Programme Coordinators, the incumbent will perform the following duties:

Responsibilities

1. Independently provides full range of programme/project management and implementation assistance at all phases of the programme/project cycle for the Division’s programme/project initiatives, seeking guidance only in exceptional circumstances.
2. Researches, compiles, analyses, summarizes, and presents basic information/data on wide range of programmes/projects and related topics, highlighting noteworthy issues/trends for consideration by appropriate parties.
3. Tracks resolutions and other legislative decisions that affect programme/project content and oversees the preparation of the relevant database(s) to ensure the incorporation of programmatic and other changes enacted by legislation.
4. Reviews, appraises and revises, as necessary, all submissions for projects, ensuring compliance with guidelines and programme/project objectives; identifies problems/issues, seek clarification from Branches and Units of the Division, and prepares a summary for the Programme Management Officer with suggestions for further action.
5. Provides substantive assistance in the review of legal instruments where necessary to ensure that the legal instruments meet UN standards and channel exceptions for approval from the relevant offices to the Corporate Services Division.
6. Serves as the Division focal point on the implementation of the UNEP Partnership policy, reviews due diligence dossiers for partnership, advises colleagues on putting together the dossiers, facilitates their approval by the Director and/or the Partnership Committee and uploads all documentation to the online portals.
7. Drafts inputs for a wide range of documents/reports, briefings/debriefings, and correspondence as they relate to programme/project activities.
8. Serves as focal point for monitoring and reporting activities for the Division’s Programme of Work and projects, ensuring that relevant implementation information is regularly updated in the enterprise programme/ project monitoring and reporting systems (i.e. currently Integrated Monitoring Documentation Information System (IMDIS) and Project Information Management System (PIMS).
9. Supports the Programme Management Officer in the smooth transition to the new Umoja programme/ project monitoring system ensuring the accurate migration of programme/ project information from the legacy systems. 
10. May undertake mission/field work in support of above activities, e.g. specific administrative, operational/control tasks for programme/project activities.
11. Establishes internal databases; sets up, files, stores and manages data and information relevant to the scope of programme/project activities; identifies technology needs, as appropriate. 
12. Maintains and further develops the register of audit and evaluation recommendations, follows up on the implementation of those audit and evaluation recommendations related to Programme of Work, projects, and legal instruments, and facilitates timely substantive feedback by relevant Branches and Units to audit/evaluation questions and recommendations, as needed.
13. Maintains and further develops the Division’s registry of legal instruments, monitors and updates their implementation status and documents their technical completion when outputs are delivered and reports are provided by the parties, and liaises with Financial Management Team for their final closures.
14. Serves as the publications focal point for the Division: reviews the Division’s publication proposals and coordinates their submission to the UNEP Publishing Board; coordinates technical review of publications by other Divisions; and represents the Division at the Publishing Board meetings. 
15. Serves as the gender focal point for the Division ensuring that projects, reports and publications take into account gender considerations.
16. Supervises junior support staff, including provision of guidance, training and inputs to performance evaluation.
17. Drafts routine correspondence to respond to enquiries with respect to relevant administrative and programme-related matters. 
18. Performs other related duties as assigned.

Competencies

Professionalism: Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to identify, independently assess, formulate recommendations and/or resolve a wide range of issues/problems, undertake research and gather information from standard sources and to work well with figures including ability to analyze and understand financial data. Ability to design information data bases from multiple sources into an integrated programme evaluation system. Ability to direct, supervise and train office support staff. Demonstrated ability to apply judgment in the context of assignments given and discretion, resourcefulness and ability to deal proactively and tactfully with offices throughout the organization. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

High school diploma or equivalent. Supplementary training in administration, project management or accounting is a requirement. Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.

The GGST is administered to applicants when required or before the administration of a written assessment and/or interview.

Work Experience

A minimum of ten (10) years of professional work experience in programme or project administration, technical cooperation or a related area. Experience in Enterprise Resource Planning (ERP) systems, such as SAP (Umoja) or other equivalent platform, is required. Mastery of Microsoft Office applications is required. Experience in results-based planning and reporting is desirable. Experience in the application of relevant regulations and rules of the United Nations, or any similar public service organization, in an operational environment is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Appointment against this post is for an initial period of one year and may be subject to extension. Appointment against this post is on a local basis. External candidates will be considered only when no suitable candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take up the appointment. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Internal Applicants – when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.

All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.

If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received.. If the problem persists, please seek technical assistance through the Inspira “Need Help?” link.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.


No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Above texts are copied from United Nations Official Web Page (careers.un.org) 
Copyright 2018 United Nations. All rights reserved

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