|Posting Title:||PROGRAMME MANAGEMENT OFFICER, P4|
|Job Code Title:||PROGRAMME MANAGEMENT OFFICER|
|Department/Office:||United Nations Human Settlements Programme|
|Posting Period:||20 November 2020 – 03 January 2021|
|Job Opening Number:||20-Programme Management-UN-HABITAT-142812-R-Nairobi (X)|
Org. Setting and Reporting
The United Nations Human Settlements Programme, UN-Habitat, is the United Nations agency for Human Settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all.
The Programme Review Committee (PRC) is a strategic management tool that aims at strengthening alignment, compatibility and coherence between the Strategic Plan, the biennial Programme of work and all other programmes and projects of UN-Habitat. The PRC reviews and enables validation of the overall focus and conceptual approach for portfolios of project concepts with the aim of achieving results in a coherent manner across the organization. More specifically, the PRC ensures high quality in project design at entry, including embedment of Theory of Change and Results-Based Management (RBM) principles. The ultimate goal of the PRC mechanism is to strengthen efficiency and effectiveness of programs and projects.
Under the direct supervision of the Chief, Strategic Planning Monitoring & Reporting Section, the incumbent will be responsible for the following duties:
Manage the whole of UN-Habitat project review mechanism; coordinate and participate in all the review structures (including the regional ones) and repository of all project-related information going from Regional Programme Review Committees, the Global Solutions Division and Management, Advisory and Compliance Service.
• Provide technical support to the PRC by reviewing and examining project documents at a technical level and provide overall guidance in their design
• Ensure quality in design of programmes and projects for the achievement of results with clear objectives and indicators to measure results;
• Promote optimal involvement of staff members and other stakeholders in the development of a PRC review mechanism that contributes significantly to “silo breaking” by creating synergetic inter/intra-Branch linkages and regional collaboration and cooperation, all of which are critical for programmatic coherence and effective programme delivery.
a) SUPPORT TO THE PROGRAMME REVIEW COMMITTEE
– Perform the functions of the Secretary to the Head, Quarter Programme Review Committee at headquarters and coordinate (is it not rather “ monitor”) the activities of all other PRCs to ensure all UN-Habitat project review and quality and approval standards procedures have been adhered to.
– Review documents and prepare comments and briefings for the PRC;
– Ensure linkages with regional Offices (Regional Office for Latin America and the Caribbean (ROLAC), Regional Office for Asia Pacific (ROAP), Regional Office for Africa (ROAf), Regional Office for Arab States (ROAS), External Relations, Strategy, Knowledge and Innovation (ERSKI) and liaise and support regional offices on matters and procedures related to project approval and implementation monitoring.
– Provide training to staff on the PRC process which includes project formulation and project approval related procedures and policies and related tools such as: Theory of Change, Logical Frameworks, and – RBM to strengthen project formulation in order to support UN-Habitat offices globally to enhance the quality of projects.
– Inform all staff through appropriate means on the activities of the PRC and approved
– Contribute to project data reconciliation exercises within Regions and with the Project Office;
– Brief new staff/consultants on the PRC policies, strategies and procedures;
– Provide on-going feedback on performance and guidance on work plan implementation;
– Coach and mentor staff for capacity development in project formulation;
b) COORDINATION FUNCTIONS: ON-GOING PROJECT IMPLEMENTATION PEER REVIEWS
– Establish and implement a comprehensive peer monitoring system for all on-going projects approved by the PRCs (HQ PRC and Regional PRCs) including coordinating responses to the Branches in collaboration with the Evaluation Unit
– Assist in preparing regular monitoring reports.
– Liaise with the UN-Habitat’s Evaluation Office on all requests related to independent evaluations of projects.
– Coordinate the preparation of regular reports.
– Take the lead in ensuring corporate knowledge management informs project design
c) SUPPORT SERVICES TO DIVISION OF ERSKI
– Respond to audit queries related to the PRC process and design of projects
– Assist the division of ERSKI in identifying trends, patterns and early warning of issues related to the division portfolio, shape and relevance (including Regions);
– Provide inputs to relevant policy and information documents;
– Create Quarterly reports for CPR
– Ensure effective internal and external communication on PRC related matters;
– Respond to requests for information from UN-Habitat offices and other stakeholders
d) Undertake any other task within ERSKI as required from time-to-time.
Professionalism: Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Advanced university degree (Master’s degree or equivalent) in planning, management, social sciences or related areas is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
At least 7 years of experience in professional work of which 4 years should be related to programme planning functions are required.
Experience and training in monitoring, evaluation, strategic planning and results-based management is required.
Experience is computer skills and data management systems is desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
This position is open for recruitment for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an email acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists please seek technical assistance through the Inspira “Need Help?” link.
Internal Applicants – when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.
Individual contractors and consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for professional and higher temporary or fixed-term positions and their applications will not be considered.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Above texts are copied from United Nations Official Web Page (careers.un.org)
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