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Posting Title:AUDIT ASSISTANT, G6
Job Code Title:AUDIT ASSISTANT
Department/Office:United Nations Human Settlements Programme
Duty Station:NAIROBI
Posting Period:17 September 2019 – 16 October 2019
Job Opening Number:19-Audit-UN-HABITAT-121800-R-Nairobi (X)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

The United Nations Human Settlements Programme, UN-Habitat, is the agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. This position is located at the Management and Operations Division, Quality Assurance Unit and the incumbent will report to the Methods and Oversight Officer.

Responsibilities

1. Auditing and Methods functions:
a) Assist in the preparation of audit plans and execution of audits, due diligence reviews, business processes or internal controls assessment engagements; Assist in keeping track or the implementation of recommendations from the Office of Internal Oversight Services (OIOS), Board Of Auditors (BOA) and Joint Inspection Unit (JIU);
b) Examine and test-check financial and/or personnel, and/or administrative documents with a view to ensuring compliance with policies and procedures and adequacy and effectiveness of internal controls and suggesting improvements;
c) Work on assignments to improve business processes;
d) Document systems and standard procedures with a view to improving internal controls;
2. Support and administrative functions:
a) Provide assistance to the United Nations OIOS, the BOA and the JIU in collecting documentation and other information for the conduct of their audit and oversight assignment;
b) Maintain of up-to-date audit recommendation control database; tracking and reporting of status of audit recommendation implementation;
c) Act as the focal point for the inventory control management;
d) Assist in carrying out the Programme Support Division work-plan;
e) Liaise with UNON Service Units and UN-Habitat divisions and out-posted offices on matters related to methods and oversight;
f) Perform any other duties and responsibilities which are within the incumbent’s expertise and experience, and which can be reasonably expected from the incumbent;
3. Reporting/Researching/Archiving:
a) Perform research/ obtain background information related to the subject audited;
b) Prepare reports and compile documentation supporting audit observations;
c) Search for, retrieve, compile, assemble and archive a variety of data from computer files, records, report or from other sources;
d) Maintain archives of all audit related files;
e) Document internal control systems and standard operating procedures, assist in ensuring compliance and reporting;
f) Keep a database of all delegations of authority, assist in ensuring compliance and reporting;
4. Perform other relevant duties as assigned.

Competencies

– Professionalism: Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
– Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
– Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

Completion of high school diploma or equivalent is required. Supplementary training in accounting/auditing/finance is required. Must have passed the United Nations Administrative Support Assessment Test (ASAT) or GGST at Headquarters or an equivalent locally-administered test at Offices Away from Headquarters.

Work Experience

At least seven years of progressively responsible experience in audit support is required. Experience in an international organization would be an asset. Familiarity with UN financial rules and regulations is desirable.

Languages

English and French are the working languages of the United Nations. For this post fluency in English is required. A working knowledge of French or other official language of the United Nations would be an asset.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Appointment against this post is on a local basis and is open for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-
General and to assignment by him or her. In this context, all staff are expected to moveperiodically to new functions in their careers in accordance with established rules and procedures.

Internal Applicants – when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.

All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira “Need Help?” link.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.


No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Above texts are copied from United Nations Official Web Page (careers.un.org) 
Copyright 2018 United Nations. All rights reserved

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