UN Job in Geneva, Text Processing Assistant, French, G5, UNOG-113396-PA

Posting Title:Text Processing Assistant, French, G5
Department/Office:United Nations Office at Geneva
Duty Station:GENEVA
Posting Period:11 March 2019 – 09 April 2019
Job Opening Number:19-Language-UNOG-113396-R-Geneva (O)
Staffing ExerciseN/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This position is located in the French Text Processing Unit, Translation and Editorial Support Section, Languages Service, Division of Conference Management, United Nations Office at Geneva. The incumbent reports to the Head of Unit/Section.


Within limits of delegated authority, the Text Processing Assistant will be responsible for the following duties: 
– Produces camera-ready documents for reproduction by formatting complex documents in desktop publishing layout;. Incorporates changes as marked by editors, translators and revisers, ensuring that the final version of the document conforms to, as the case may be 
(a) the draft translation as to contents, and/or 
(b) the original language manuscript as to format and typography, in accordance with existing editorial guidelines.
– Aligns bi-texts in order to support the production of high-quality translation memories for computer-assisted translation (CAT), machine translation (MT) and related workflow improvements.
– Performs proof-reading functions ensuring that changes have been incorporated as marked in the draft copy and alerting the responsible authority if obvious errors or discrepancies are found in the translated text.
– Under the guidance of the Supervisor and Assistant Supervisor, updates and maintains macros, creates templates and models as needed.
– Participates, as a member of a team, in the production of parliamentary and miscellaneous documentation, supplements and publications, by preparing desktop publishing layout of the final product in relevant language for reproduction in hard copy and electronic dissemination. 
– Assists and replaces the Assistant Supervisor, when needed.
– Trains and guides temporary and junior staff in the processing of basic and more complex documents.
– Compiles submitted corrections and edits documents in relevant language, according to required format. 
– Rotates in day and night shifts, as well as weekend on-call duties, as needed.
– Depending on the needs of the service, availability for overtime is expected.
– Performs other related work as required.


– Knowledge of editorial practices and desktop publishing, including typographic standards. 
– Proficiency in the language of the unit and in United Nations terminology. 
– Knowledge of United Nations structure and rules of procedure of various organs, including documents production system. 
– Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work .
– Shows pride in work and in achievements; 
– Demonstrates professional competence and mastery of subject matter; 
– Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; 
– Is motivated by professional rather than personal concerns; 
– Shows persistence when faced with difficult problems or challenges; 
– Remains calm in stressful situations. 

– Develops clear goals that are consistent with agreed strategies; 
– Identifies priority activities and assignments; 
– Adjusts priorities as required; 
– Allocates appropriate amount of time and resources for completing work; 
– Foresees risks and allows for contingencies when planning; 
– Monitors and adjusts plans and actions as necessary; 
– Uses time efficiently. 

– Keeps abreast of available technology; 
– Understands applicability and limitation of technology to the work of the office; 
– Actively seeks to apply technology to appropriate tasks; 
– Shows willingness to learn new technology.

– Works collaboratively with colleagues to achieve organizational goals.
– Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others.
– Places team agenda before personal agenda.
– Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position.
– Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.


High school diploma or equivalent is required.

Work Experience

At least five years of experience in desktop publishing, including draft typing, copy editing, proof-reading and typographical layout or related area, of which preferably two years within the United Nations common system. Experience with InDesign would be an asset.


English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in French is required and must be the candidate’s main language. Knowledge of English is required.


Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview for the successful candidates.

Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment. 

Extension of the appointment is subject to extension of the mandate and/or the availability of the funds. 

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. 

Must have passed the United Nations specialized tests known as the Text Processing Test, i.e. grammar, verbatim, formatting and speed typing in French or ASAT + Secretarial Test.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee


Above texts are copied from United Nations Official Web Page (careers.un.org) 
Copyright 2018 United Nations. All rights reserved

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