|Posting Title:||COMMUNICATIONS ASSISTANT, G6|
|Job Code Title:||COMMUNICATIONS ASSISTANT|
|Department/Office:||United Nations Office at Geneva|
|Posting Period:||28 November 2019 – 27 December 2019|
|Job Opening Number:||19-Public Information-UNOG-127422-R-Geneva (X)|
Org. Setting and Reporting
This position is located in the Strategic Heritage Plan (SHP), United Nations Office at Geneva (UNOG). The incumbent will report to the Senior Administrative Officer:
Under the direct supervision of the Senior Administrative Officer, the incumbent will be responsible for the following duties:
– Drafts a variety of communication materials in English and French for both internal and external audiences, including regular and ad hoc newsletters and circulars and submits them for review by the Project Officer and SHP management and liaises with UNOG stakeholders to ensure timely publication.
– With the guidance of the SHP Project Officer,designs, populates and updates content on the SHP website, intranet page, Facebook page, Twitter account and other Social Media in both English and French; converts documents into HTML; edits documents into format and style consistent with style of the website; prepares and incorporates graphics as needed using Photoshop or other graphic design software.
– In co-ordination with the SHP Project Officer, mobilises,informs and monitors the team of SHP focal points to disseminate SHP project-related information, plans, instructions and guidelines.
– In co-ordination with the SHP Project Officer, convenes and organises outreach activities, briefings and meetings to end users of the Palais in liaison with the Project Officer. Responds to queries from staff on published communications materials and to stakeholder inquiries on PMWeb.
– Supports the Project Officerin the organisation of site visits and other outreach events for external stakeholders and prepare / disseminate articles, pictures etc for subsequent publication.
– Works closely with the Communications Officer in the UNOG transition team to share information and coordinate communication activities.
– Contributes to the development and implementation of the internal and external communications strategy and plan.
– Represents SHP at weekly communications co-ordination meetings (MMM) chaired by UNIS.
– Supports colleagues in the SHP technical and programme management teams in the preparation of graphical presentations to be delivered to SHP, UNOG senior management and external stakeholders, gathering technical content input and presenting it in a clear and accessible way, using Microsoft PowerPoint, Adobe InDesign and Photoshop.
– Gathers and prepares updated content for the SHP information screens in the Palais des Nations and assists with the preparation of posters, flyers, videos, info graphics, maps and slideshows in co-ordination with the Project Officer.
– Maintains and updates the information “totems” with construction news, including information on noise, parking, traffic etc. Maintains and updates the photo library and archive.
– Co-ordinates with DCM and/or external supplies to source and mount printed materials Liaises with SHP and PTS staff responsible for purchasing to initiate requisitions for external procurement.
– Establishes effective working relationships with internal and external contacts at all levels.
– Provides back-up support for the tasks of the SHP administrative assistants in their absence.
– Performs other duties as required.
Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
Creativity: Actively seeks to improve programmes or services. Offers new and different options to solve problems or meet client needs. Promotes and persuades others to consider new ideas. Takes calculated risks on new and unusual ideas; thinks “outside the box.” Takes an interest in new ideas and new ways of doing things. Is not bound by current thinking or traditional approaches.
Technological awareness: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.
Completion of secondary school or its equivalent commercial school is required.
At least seven (7) years of experience in communications, public information or administration is required.
Out of these 7 years of experience, at least two (2) within the United Nations Common system is desirable.
Experience in preparing banners, posters, flyers, videos, broadcasts or other relevant communications materials is also desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English and French is required.
Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.
This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.
Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Above texts are copied from United Nations Official Web Page (careers.un.org)
Copyright 2018 United Nations. All rights reserved
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