Org. Setting and Reporting

The position of Facilities Management Assistant (FS5) is located in the Office of Special Envoy of the Secretary General, Burundi. Under the direct supervision of the Administrative Officer and the general supervision of Chief Mission Support, s/he will liaise with the Regional Service Centre Entebbe (RSCE) and Global Procurement Support Section (GPSS), Procurement Division (PD) in performance of functions

Responsibilities

Within delegated authority, the Facilities Management Assistant will be responsible for the following duties:

• The incumbent will serve as project manager for all Engineering related projects, ensuring that all projects associated with construction, installations, repairs, maintenance and the smooth operation of the facility/compound are well manage in an effective and efficient manner; s/he will be serviceable to all components of the mission including its affiliated UN Agencies both at the Mission Headquarters and Regional Offices;
• Manages, controls, leads and monitors all engineering related activities, based on approved Mission strategic plan, tasks and priorities which includes; generators, electrical, air-conditioning, facilities, contractors and assets;
• Conducts technical evaluation of bids and proposals for construction and maintenance projects/section’s life support services;
• Prepares requisition for section’s maintenance projects, life support services, materials and building supplies, etc;
• Ensures that all electro-mechanical components and equipment are in good working condition;
• Provides scheduling and supervision for construction, repair, maintenance and installation of conventional buildings, temporary buildings, infrastructure and sites and premises including grounds in the mission area;
• Undertakes technical evaluation of bids and proposals for the section’s life support services, in the hiring process of contractors to ensure that the most suitable candidate is selected;
• Supervises the installations and maintenance of generators wiring system and electrical works of the Office premises;
• Inspects and reports on maintenance work carried out either by contractors or tradesmen/staff under supervision and ensure proper utilization of available resources;
• Oversees the daily operations of the section; regulates and supervises maintenance programs and monitors performance of personnel of various teams, including contractors;
• Assists in the preparation of estimates for camps’ infrastructure projects and maintenance programs;
• Prepares certification for approval of completed contractual services of work for progress payments;
• Identifies resource requirements for his/her area of responsibility in connection with budget preparations;
• Carries out field inspections of equipment and electrical installations to ensure that conditions and safety standards are applied;
• Perform other duties as assigned by the supervisor or the Chief of Section/Unit.

Competencies

Professionalism: – Demonstrated knowledge and experience in construction, infrastructure and maintenance project implementation; demonstrated technical skills; initiative and practical problem-solving skills; ability to correctly interpret and assess diagnostic test results, faults or deficiencies and to determine the necessary corrective actions in an efficient and timely manner; ability to maintain accurate records and inventories; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is motivated by professional rather than personal concerns; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Ability to develop a reliable and dependable reputation in adopting client solution and material support to substantive mandated tasks and operational requirements when and where needed, within budgeted resources

Communication: – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Planning& Organizing: – Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

High school diploma or equivalent is required. Technical training in construction management/ supervision or in a relevant engineering discipline is required. Recognized and valid License of the trade (carpentry, plumbing, welding) is desirable. Technical and vocational certificate in a trade specific to the post such as: air-conditioning, refrigeration, heating systems, generator, power supply, electrical, carpentry, plumbing, welding, etc. is desirable.

Work Experience

At least eight (08) years of progressively responsible experience in construction project implementation in a private, commercial, field or military environment is required, including at least two years of supervisory responsibility.
Experience in international operations in a post conflict environment is required.
Driving license is required; light & heavy-duty driving experience is required;
In view of the staffing structure, ability to operate heavy machines, including cranes and forklifts is required

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Fluency in French is desirable and/or local language ‘Kirundi’ is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

The appointment or assignment and renewal thereofare subject to the availability of the post or funds, budgetary approval or extension of the mandate.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.