Org. Setting and Reporting

This position is in the Service Delivery Unit of the Administrative Services Division (ASD) of the Economic and Social Commission for Western Asia (ESCWA). The Associate Administrative Officer reports to the Programme Management Officer and will be under the overall supervision of the Director of ASD.

Responsibilities

Within delegated authority, the Associate Administrative Officer will be responsible for the following duties:

General Administration
•Supervises support staff as required.
•Performs other related administrative duties, as required (e.g., operational travel programme, monitoring accounts and payment to vendors and individual contractors for services, physical space planning and the identification of office technology needs and maintenance of equipment, software and systems).
•Ensures that all partner agencies mobilize and deliver the outputs in accordance with their letters of agreement or other agreements, and provide overall supervision and/or coordination of their work to ensure the deliverables of the expected outputs;
•Oversees services implementation and evaluation, joint programming initiatives at national development frameworks.
•Strengthens ESCWA’s role in providing administrative services through provision of high-quality technical assistance for government and other national counterparts and various OMT members.
•Coordinates with the Ministry of Foreign Affairs, Lebanon on all administrative issues in relation to service delivery.
•Coordinate with local government counterparts in relation of improving administrative services provided to different UN entities.

Human Resource Management
•Undertakes actions related to the administration of the unit’s human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.
•Provides information regarding conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
•Provides information on unit’s staffing needs for inclusion in department’s staffing table.


Budget and Finance
•ssists in developing the unit’s work program and budget; analyses inputs and formulates resource allocations by work program, or business processes.
•Monitors budget/work program with respect to Headquarters’ budget, trust funds and grants, on a regular basis, and reallocates resources as necessary.
•Supports the implementation of procedures and systems for implementing the appropriate financial database.
•Contributes to the development of budgetary guidelines for own unit.

Competencies

•Professionalism: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

•Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

•Client Orientation: Considers all those to whom services are provided to be ‘clients’ and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

Advanced university degree (Masters or equivalent) in business or public administration, finance, accounting, law or related field is required. A first-level university degree (Bachelors or equivalent) in a relevant field in combination with two additional years of qualifying, relevant experience may be considered in lieu of the advanced university degree.

Work Experience

A minimum of two years of progressively responsible experience in administration, finance, accounting, human resources management or related area is required.
Demonstrated experience in carrying out reviews and transactions through an ERP system is required.
Demonstrated experience in the coordination of administration-related functions is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. Arabic is also a workig language of ESCWA. For this position, fluency in English is required. Fluency in Arabic is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

•This is a positon in the National Professional Officer category (NPO/NO) and is located in Lebanon. Only candidates with Lebanese nationality are eligible.
•This position is available for one year. Extension of appointment is subject to availability of funding, continued need for the position, and the satisfactory performance of the incumbent.
•Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
•The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.