Posting Title: Editorial and Desktop Publishing Assistant, French, G6
Job Code: Title EDITORIAL AND DESKTOP PUBLISHING ASSISTANT, FRENCH
Department/ Office: Economic and Social Commission for Asia and the Pacific
Duty Station: BANGKOK
Posting Period: 9 November 2020-8 December 2020
Job Opening number: 20-LAN-ESCAP-143480-R-BANGKOK (O)
Staffing Exercise ID: N/A
Org. Setting and Reporting
The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy oriented research and analysis, normative support and technical assistance and capacity building, to respond to the development priorities and changing needs of the Asian and Pacific region.
This position is located in the French Language Unit of the Conference and Documentation Services Section (CDSS), office of Executive Secretary of ESCAP.
Within limits of delegated authority, the Editorial and Desktop Publishing Assistant will be responsible for the following duties:
•Organizes, plans, controls and co-ordinates the work of a particular unit with respect to the production of camera-ready documents for reproduction, stores of final text on the United Nations Official Documents System (ODS), archives copies on shared drives and create backups.
•Conducts final inspection and presentation of documents.
•Assures smooth continuity of work from one work shift to another; prioritizes work to be continued and gives special instructions as needed.
•Registers incoming/outgoing documents and Bitexts in order to control flow of work in and out of unit; sends documents for clearance via e-mail and liaises with submitting offices with regards to queries and clarifications
•Leads the adoption of modified working methods and procedures in the framework of ongoing modernization processes, including the Global Terminology, Reference, Translation Solutions (gText) project and new IT tools
•Ensures modified workflows are designed and implemented according to rigorous and transparent standards that reflect the language-specific operational needs of the unit and are supported by systematic training
•Ensures effective transition to new workflows while maintaining the delivery of existing Unit products by sharing information and supporting full participation in workflow reviews.
•Registers, processes and records all assignments on a daily basis.
•Maintains daily statistics. Performs administrative work, as needed.
•Provides sections with information on document status and uses the optical disk system to search for documents produced at Headquarters or in other duty stations within the United Nations system.
•Facilitates access to parliamentary and miscellaneous documentation through web-based tools.
•Performs daily maintenance of the Unit network drives.
•Trains and guides staff in the use of different computer applications, as required.
•Completes evaluation reports for staff members as First Reporting Officer.
•Provide feedback to FRO on their managing performance competency, if requested.
•Trains staff to align bi-texts in order to support the production of high-quality translation memories for computer-assisted translation (CAT), machine translation (MT) and related workflow improvements.
•Trains staff to perform other modified text-processing functions developed under gText or related workflow reviews, such as in the area of pre-processing or pre-translation of texts.
•Assists in overseeing the creation, updating and maintenance of macros, instructions and models.
•Performs functions of Supervisor in his/her absence.
•Rotates on daytime, after-hours and weekend work shifts, as needed.
•Stays available for overtime and on-call assignments, depending on the needs of service.
•Performs other related work as required.
•Professionalism: Knowledge of UN structure and rules of procedure of various organs. Knowledge of all aspects of the work of the unit, including typographic standards and documents production system. Proficiency in the language of the unit and in United Nations terminology and editorial practices. Demonstrates use of initiative, ability and creativity to effectively attain objectives. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
•Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
•Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
High school diploma or equivalent.
A minimum of seven years of experience in desktop publishing, including draft typing, copy editing, formatting, proofreading or creating typographical layouts, is required.
Experience within the United Nations Common System or international organizations is highly desirable.
Experience with Documents Management System (DCPMS) is highly desirable.
Experience with Computer Assisted Translation (CAT) tools is desirable.
English and French are the working languages of the United Nations Secretariat. For the post advertised, candidates must have French as their main language with proficiency in spelling and grammar. Fluency in English is required; knowledge of another official United Nations language is an advantage.
Qualified applicants may be evaluated through a competency-based interview and/or other assessment methods.
Appointment against this post is on a local basis; candidates shall be recruited in the country or within commuting distance of the ESCAP office, irrespective of nationality and length of time the candidate may have been in the country. If no suitable local candidate is identified, candidates located elsewhere may be considered. The candidate is responsible for any expenses incurred in taking the relevant examinations at the duty station, and of any costs related to traveling and relocating to the duty station in the event of an employment offer.
Must have passed the Verbal Reasoning Test (VRT) part of United Nations Global General Services Test (GGST), at Headquarters or an equivalent locally- administered test at Offices Away.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Above texts are copied from United Nations Official Web Page (careers.un.org)
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