SUPPLY OFFICER

Posting Title: SUPPLY OFFICER, FS6
Job Code Title: SUPPLY OFFICER
Department/Office: United Nations Truce Supervision Organisation
Duty Station: JERUSALEM
Posting Period: 13 October 2017 – 11 November 2017
Job Opening Number: 17-Logistics and Supply Chain-UNTSO-84650-R-Jerusalem (M)

 


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Special Notice

Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds.
– Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
– An impeccable record for integrity and professional ethical standards is essential. All staff of the Ethics Office are required to submit a financial disclosure statement upon appointment and annually thereafter.
– This vacancy is subject to availability of post. Staff members of the United Nations Secretariat must fulfill the lateral move requirements to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral moves in their Personal History Profile (PHP) and cover note.
– These posts are financed by the Support Account for Peacekeeping Operations. Extension of appointment will be subject to budgetary approval.
– This position is vacant due to the temporary assignment/secondment of the regular incumbent to another office/organization. The selection and extension of appointment of the selected candidate will be contingent on the return of the incumbent who maintains a lien against this post. If the selected candidate is an internal staff member of the UN Secretariat, the selection will be recorded as a temporary assignment.
-The United Nations Joint Staff Pension Fund (UNJSPF) is an independent inter-agency body established by the United Nations General Assembly. The applicable human resources procedures are governed by a Memorandum of Understanding (MoU) between the Fund and the UN Secretariat. On the basis of that MoU and in light of the status of the UNJSPF, it was decided that staff members applying to posts at the P-5 level in the UNJSPF are exceptionally not subject to the lateral move requirement for purposes of eligibility. However, selected candidates who do not meet the lateral move requirements will be granted appointments strictly limited to service with the United Nations Joint Staff Pension Fund.

Org. Setting and Reporting

This position is located in UNTSO’s Supply Chain Management Section based in Jerusalem. The Supply Officer’s scope of assigned tasks includes but is not limited to receipt, warehousing, transportation and supply distribution, order tracking and tracing, goods and services analytics, performance measurement, optimization and reporting thus enabling efficient, timely and cost-effective operations.

Responsibilities

The Supply Officer will be responsible for the following duties:

• Manages storage locations, conducts inventory analysis for warehouse managed inventories and regularly advises technical units / Senior Inventory Users (former Self Accounting Units) accordingly, coordinates with the inventory management team to ensure timely fulfillment of requirements for movements of goods, visibility of ownership, cycle counting and physical inventory, shelf life monitoring and inventory analysis.
• Manages outbound operations such as order fulfillment, picking, packing, task monitoring, order consolidation and loading.
• Plans and prepares current cost estimates/budget implications and long-term forecasts of Organization’s requirements for machinery, equipment, tools, materials, services, supplies,
food aid and utilities.
• Initiates actions leading to procurement, maintenance and disposal of items.
• Establishes and/or reviews mission requirements. Initiates actions to fulfill and control these requirements.
• Develops and implements effective stock control and audit systems within the integrated Warehouses; monitors stock-levels, redistribution plans and replenishment activities to the Outstations to ensure that adequate stocks are maintained in each location to meet the operational requirements.
• Conducts technical survey visits both in start-up phase and during implementation to plan and ensure most efficient use of resources.
• Develops plans for redeployment of assets when Missions are liquidated.
• Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained.
• Analyzes problems, audit and performance reports on mission activities and provides remedial action programmes where required.
• Maintains accurate allocation and control of all equipment and stores received, stored and distributed by the mission.
• Manages field supply delivery operations.
• Prepares Receiving and Inspection (R & I) Reports for submission to Procurement Unit.
• Reviews, prepares, defends supply-related Headquarters Committee on Contracts (HCC) cases and initiates action to fulfill and control these requirements.
• Provides guidance to, or supervises new/junior staff.
• Performs other duties as required.

Competencies

Professionalism: Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Knowledge of supply operations including centralized warehouse management, in particular inventory management, distribution, warehouse safety management as well as related procedures, practices and environmental standards. Ability to provide professional technical advice in abroad range of supply chain management areas, including warehouse management. Ability to develop, maintain and supervise management control systems for materials, services and claims and ability to demonstrate fiscal awareness and responsibility and very good knowledge of UN financial rules. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
Accountability: Takes ownership of all responsibilities and honours commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required, e.g. secondary school, technical school, university and other courses and training programs relating to the work.

Work Experience

A minimum of ten years of progressively responsible experience in supply services, administration, logistics, engineering, project management or related area. Demonstrated practical experience of centralized warehouse management implementation is highly desirable. Thorough understanding of current enterprise resource planning, especially centralized warehouse concepts are highly desirable. The minimum years of relevant experience is reduced to five years for candidates who possess a first-level university degree.

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in English (both oral and written) is required; knowledge of the other is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

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