PROPERTY MANAGEMENT OFFICER TJO P3 NY

PROPERTY MANAGEMENT OFFICER TJO, P-3 UNHQ, New York

Posting Title:PROPERTY MANAGEMENT OFFICER (Temporary Job Opening), P3 (Temporary Job Opening)
Job Code Title:PROPERTY MANAGEMENT OFFICER
Department/Office:Department of Field Support
Duty Station:NEW YORK
Posting Period:09 February 2018 – 15 February 2018
Job Opening Number:18-Property and Asset Management-DFS-91883-J-New York (R)
Staffing ExerciseN/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This position is located in the Supply Chain Performance Management Unit (SCPMU), Supply Chain Performance Management and Policy Coordination Section (SCPM&PCS) of the Supply Chain Planning and Enabling Service within the Logistics Support Division (LSD) of the Department of Field Support (DFS) in New York.

The Logistics Support Division (LSD) provides strategic direction and advice on logistical matters, monitors and assesses the delivery of transportation and specialist support services in the functional areas of air transport, surface transport, engineering, medical and supply, as well as aviation safety operations. Furthermore, the Division is responsible for the property management framework of field missions and monitors compliance with the IPSAS valuation and reporting requirements, including (i) operational support to improve management and accountability of United Nations Owned Equipment, (ii) development and implementation of quality assurance measures for ensuring inventory accuracy and data reliability on Property, Plant and Equipment (PP&E) and inventory, (iii) provision of advice to the Management for the development and implementation of integrated logistics support concepts for strengthening the stewardship of physical resources, (iv) enhancement of business performance management framework in LSD, and (v) validation and improvement of business processes and development of relevant internal control and information management systems.

The LSD has been further mandated to implement the supply chain management vision and strategy for a well-managed and agile supply chain to support United Nations field missions with effectiveness and efficiency through integrated ‘end-to-end’ processes, starting with robust planning and managing global demand, strategic sourcing, consolidated delivery and return, supported by a strong performance management framework.

The objective of SCPMU is to enable effective Supply Chain Management through the provision of complete, 360-degree visibility across the entire supply chain network and operations to support informed decision-making and communication among supply chain partners to improve the effectiveness, efficiency, responsiveness and agility of the Supply Chain.

Under the overall supervision of Chief of SCPM&PCS, the incumbent reports to the Chief of SCPMU.

Responsibilities

The incumbent is responsible for:

– Provide advice to the Unit Chief and field missions on matters relating to the policy and procedures governing the management of the United Nations Property during its life cycle, from Goods Receipt through write-off and disposal. Assist with the timely monitoring of the integrity of UN Owned Equipment (UNOE) records in DFS including, master data management, inventory accuracy and data reliability. 

– As a subject matter expert of ERP projects, provide advice on end-user requirements to the developers of the inventory control system. Assist with the coordination of reporting to the legislative bodies on matters relating to property management records, particularly financial reporting on assets under IPSAS and responses to oversight bodies.

– Assist with the analysis and monitoring of the effectiveness and execution of asset control procedures in field missions to ensure compliance with the Financial Regulations and Rules of the United Nations, with the Delegation of Authority for property management and accountability, the applicable manuals and relevant DFS directives and guidelines. Identify and recommend solutions to problematic areas of the asset control process. 

– Assist with tasks relating to mission staffing including, drafting vacancy announcements. Contribute to the proper execution of functions carried out within the Supply Chain Performance Management Unit (SCPMU) and assist with development of work plans and supervision of support staff, as required. Contribute to the overall functioning of the Supply Chain Performance Management Unit.

– Provide expert advice on operationalization and stabilization of materials management business processes in Umoja environment. Collaborate with the Umoja Project teams regarding the re-design and adoption of new business processes for property management and the implementation of end-to-end supply chain visibility;

– Support the development and review process of the Property Management Manual and other policy documents, coordinate with Field Missions, consolidate comments and recommendations, collaborate with Department of Management on ensuring that DFS business processes and requirements are incorporated;

– Performs other duties as required.

Competencies

– Professionalism: Ability to apply analytical skills in a wide range of statistics on property management and formulate proposals for corrective actions; Conceptual analytical capacity and proven business process management and project development skills; Expert knowledge of the UN Financial Regulations and Rules; Demonstrated expertise in logistics/supply chain management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

– Planning and Organising: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

– Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

Advanced university degree (Master’s degree or equivalent degree) in supply chain management, logistics, public or business administration or other relevant field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Certification in PRINCE2 or other project management methodologies is desirable. Certification in supply chain management is desirable.

Work Experience

A minimum of 5 years of progressively responsible experience in the field of materials management related support services, logistics, supply chain management or related area is required. Experience in property management in field operations is desirable. Experience in development and implementing ERP asset and inventory management solutions is desirable. Experience in IPSAS accounting is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Duration: until 30 June 2018, with possibility for extension, pending budget approval. 
Effective start date: As soon as possible.

– A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further “stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…” Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.

– Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.

– Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

– Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the duty station.

– While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.

– The expression “Internal candidates”, shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.

– Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

– For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.

– The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English

– Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.

– Staff members are not eligible to apply for the current temporary job opening if they are unable to serve the specified duration of temporary need before reaching the mandatory age of separation. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Above texts are copied from United Nations Official Web Page (careers.un.org) 
Copyright 2018 United Nations. All rights reserved

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