PROCUREMENT OFFICER, P4 TJO Geneva

PROCUREMENT OFFICER, P-4 (TJO) UNOG - GENEVA

Posting Title:PROCUREMENT OFFICER, P4 (Temporary Job Opening)
Job Code Title:PROCUREMENT OFFICER
Department/Office:United Nations Office at Geneva
Duty Station:GENEVA
Posting Period:09 February 2018 – 15 February 2018
Job Opening Number:18-Procurement-UNOG-92934-J-Geneva (X)
Staffing ExerciseN/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This is an Operational Expert position located in the Purchase and Transportation Section deployed to the Strategic Heritage Plan (SHP), Division of Administration, United Nations Office at Geneva. The incumbent will report to the Chief, Procurement and Contracts Unit, PTS with a functional reporting line to the Senior Administrative Officer, SHP.

Responsibilities

Under the technical supervision of the Chief, Procurement and Contracts Unit, the incumbent:
– Plans, develops and manages all procurement and contractual aspects related to the SHP. Such activities could involve leasing, construction, architecture and various specialized consultancy requirements.
– Serves as a senior procurement and contracting expert with responsibility for the world-wide procurement of a wide variety of supplies and services associated with SHP (technically and legally) contracts and procurement activities. 
– Provides technical advice on procurement activities to Chief, Programme Support Service and other SHP officials during all phases of the procurement cycle.
– Analyses and evaluates procurement requests and ensures appropriateness of technical specifications.
– Develops and prepares highly complex contracts for procurement of SHP-related commodities or long-range services; issues international tender invitations; evaluates responses to tender, and makes recommendations for finalization of purchases and award of contracts; signs procurement orders up to the authorized limit, and, in cases where the amount exceeds authorized signature authority, prepares submissions to the Contracts Committee for review and subsequent approval by the authorized official.
– Develops new tactical approaches to contracts, as well as new methods for their application, based on market research.
– Contributes to development of SHP procurement policies and procedures; develops standards and criteria for the evaluation of goods, services, supplier capacity, etc. 
– Maintains under constant examination patterns in exporting countries; evaluates the productive capacities and performance of manufacturers to identify supply sources. 
– Establishes approaches for negotiations and conducts or coordinates all phases of negotiations with all concerned parties, including the negotiation of disputes arising from contracts.
– Provides direction and guidance to more junior staff.
– Prepares a number of reports, correspondence, analyses and other documents, as required, related to the SHP-connected procurement activities.

Competencies

PROFESSIONALISM
– Strong theoretical background and substantive knowledge of internationally recognised procurement standards and of all phases of international procurement techniques and operations, especially in operations relating to construction contracting for large building type facilities or related logistics and infrastructure projects. 
– Knowledge of construction/renovation projects including architecture, engineering, insurance, project management and estimating or quantity surveying components. Knowledge of leading-edge procurement methods and good negotiating skills. Knowledge of contract law and expertise in handling complex procurement and contract issues. 
– Knowledge of quantitative methods to measure supplier capacity systems and ability to identify sources of supply, market trends and pricing in particular in construction related areas. Ability to shape and influence agreements with requisitioning units and vendors. Ability to apply technical expertise to resolve a range of complex and/or sensitive issues/problems. 
– Ability to develop procurement policies, procedures and new programmes. 
– Knowledge of project management techniques.
– Shows pride in work and in achievements;
– Demonstrates professional competences and mastery of subject matter
– Is conscientious and efficient in professional rather than personal concerns
– Shows persistence when faced with difficult problems or challenges;
– Remain calm in stressful situations
– Take responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

TEAMWORK
-Works collaboratively with colleagues to achieve organizational goals
-Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
-Places team agenda before personal agenda
-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings

PLANNING AND ORGANIZING
-Develops clear goals that are consistent with agreed strategies
-Identifies priority activities and assignments; adjusts priorities as required
-Allocates appropriate amount of time and resources for completing work
-Foresees risks and allows for contingencies when planning
-Monitors and adjusts plans and actions as necessary
-Uses time efficiently

ACCOUNTABILITY
-Takes ownership of all responsibilities and honours commitments
-Delivers outputs for which one has responsibility within prescribed time, cost and quality standards
-Operates in compliance with organizational regulations and rules
-Supports subordinates, provides oversight and takes responsibility for delegated assignments
-Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

Advanced university degree (Master’s degree or equivalent degree) in business administration, public administration, commerce, engineering, law or related area. A first level university degree in combination with at least two years of additional qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of seven (7) years of progressively responsible experience in procurement, contracts management, contracts administration or logistics and supply chain management, of which five (5) years of experience directly related to first-hand procurement and/or contracting is required. Experience procuring construction related services is an advantage. Experience in the United Nations Common System is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required; knowledge of French is desirable. Knowledge of another official UN language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.

Special Notice

– The duration of the temporary contract is 3 months with possibility of extension.

– Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.

– Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

– Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the duty station.

– While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.

– The expression “Internal candidates”, shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.

– Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

– For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.

– The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English

– Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.

– Staff members are not eligible to apply for the current temporary job opening if they are unable to serve the specified duration of temporary need before reaching the mandatory age of separation. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law. 

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on “The Application Process” and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Above texts are copied from United Nations Official Web Page (careers.un.org) 
Copyright 2018 United Nations. All rights reserved

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