ISSUED BY: OSCE Programme Office in Bishkek
VACANCY NUMBER: VNKYRG01028
VACANCY TYPE: Local Contracted
GRADE: G4
NUMBER OF POSTS: 1
DUTY STATION: Bishkek
DATE OF ISSUE: 20 October 2020
DEADLINE FOR APPLICATION: 9 November 2020 – 23:59 Central European Time (CET/CEST)

 Background
 
Under the supervision of the National Executive Officer, the Archives Assistant is involved in all activities related to the Programme Office in Bishkek (POiB) archives management in the registration, distribution, monitoring, release upon request, receipt, retention and disposal of archival material. The Archives Assistant ensures that the integrity of archive digital records is maintained and assists mission members with the management of programme archival records and provides other administrative and clerical support for the POiB.
 
 Tasks and Responsibilities
 
Act as a responsible person for the maintenance of  the POiB archives by means of registration, distribution, monitoring, release upon request, receipt and proper filing of the paper records; disposal as per the retention requirements and with prior notice to the National Executive Officer/ RMFP about necessity of the further destruction action. Digitalizing and ensuring the high quality of the metadata for electronic records database;Reviews documents for content and, under guidance of the supervisor, assigns document classifications and registration numbers and transfers files to POiB archives;Conducting  clean up Days for POiB staff on records purposes;Serving as a back-up person for other local mission members in OHoM during their absence;Performs other related duties as requested. For more detailed information on the structure and work of the OSCE Programme Office in Bishkek, please see: https://www.osce.org/programme-office-in-bishkek.
 
 Necessary Qualifications
 
Completed secondary education preferably complemented by training in secretarial or clerical skills;Minimum three years of relevant work experience;Professional fluency in English, Russian and Kyrgyz;Computer literate with practical experience in Microsoft Office applications.
 
 Required competencies
 
Core valuesCommitment: Actively contributes to achieving organizational goalsDiversity: Respects others and values their diverse perspectives and contributionsIntegrity: Acts in a manner consistent with the Organization’s core values and organizational principlesAccountability: Takes responsibility for own action and delegated workCore competenciesCommunication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the OrganizationCollaboration: Works effectively with others on common goals and fosters a positive, trust-based working environmentPlanning: Works towards the achievement of goals in a structured and measured mannerAnalysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisionsInitiative-taking: Proposes and initiates new ideas, activities and projectsFlexibility: Responds positively and effectively to changing circumstancesManagerial competencies (for positions with managerial responsibilities)Leadership: Provides a clear sense of direction, builds trust and creates an enabling environmentStrategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving themManaging performance: Helps to maximize team performance by providing active feedback and skill development opportunities
 
 Remuneration Package
 
Monthly remuneration, subject to social security deductions is 754.41 Euro/month. Social benefits will include OSCE participation in the Cigna medical insurance scheme and the OSCE Provident Fund.Appointments are normally made at step 1 of the applicable OSCE salary scale. 
 
 How To Apply
 
If you wish to apply for this position, please use the OSCE’s online application link found under https://jobs.osce.org/vacanciesThe OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Please note that the vacancy is open for competition only amongst individuals with actual citizenship of the Kyrgyz Republic. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization.Please note that in the event of invitation for interview/test, the OSCE is unable to reimburse costs incurred.

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