UN OSASG-CP Job Opening
FACILITIES MANAGEMENT ASSISTANT, FS5 (TJO)
Bujumbura - Burundi

Posting Title:FACILITIES MANAGEMENT ASSISTANT, FS5 (Temporary Job Opening)
Job Code Title:FACILITIES MANAGEMENT ASSISTANT
Department/Office:Special Adviser to the Secretary-General on Conflict Prevention
Duty Station:BUJUMBURA
Posting Period:19 July 2018 – 25 July 2018
Job Opening Number:18-Facilities Management-OSASG-CP-101075-J-Bujumbura (M)
Staffing ExerciseN/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

The position of Facilities Management Assistant (FS5) is located in the Office of Special Envoy of the Secretary General, Burundi. Under the direct supervision of the Logistics Officer and the general supervision of Chief Mission Support, s/he will liaise with the Regional Service Centre Entebbe (RSCE) in performing assigned duties.

Responsibilities

•Provide scheduling and supervision for construction, repair, maintenance and installation of conventional buildings, temporary buildings, infrastructure and sites and premises including grounds in the mission area.
•Supervise ad hoc tradesmen, local and international junior staff assigned to the team by determining workloads and schedules.
•Review and recommend for approval work orders and assign day to day repair and maintenance tasks to tradesmen being supervised. 
•Inspect and report on maintenance work carried out either by contractors or tradesmen and staff under supervision, and ensure proper utilization of available resources. 
•Prepare requisitions for the Section’s maintenance projects, life support services, materials and building supplies.
•Supervise and record measurements of work taken with respect to work progress and progress payments.
•Follow up on correction of workmanship of contractor’s work during the period of the contracts.
•Assist in the preparation of estimates for camps’ infrastructure projects and maintenance programs.
•Undertake technical evaluations of bids and proposals for the Section’s life support services
•Prepare certification for approval of completed contractual services of work for progress payments.
•Periodically provide inputs for assessment of performance levels of assigned local and international staff.
•Identify resource requirements for his/her area of responsibility in connection with budget preparations.
•Perform other duties as assigned by the Section Chief.

Competencies

Professionalism: – Demonstrated knowledge and experience in construction, infrastructure and maintenance project implementation; demonstrated technical skills; initiative and practical problem-solving skills; ability to correctly interpret and assess diagnostic test results, faults or deficiencies and to determine the necessary corrective actions in an efficient and timely manner; ability to maintain accurate records and inventories; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is motivated by professional rather than personal concerns; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork: – Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning& Organizing: – Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

High school diploma or equivalent. Technical or vocational certificate in facilities management, building maintenance or in a relevant engineering discipline is desirable.

Work Experience

At least eight (8) years of progressively responsible experience in camp management project implementation in a private, commercial, field or military environment, including at least two years of supervisory responsibility. Experience in international operations in a post conflict environment is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Knowledge of French and/or local language is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

• This position is temporarily available until [31 December 2018, subject to the extension of the Mission’s Mandate]. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.


No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Above texts are copied from United Nations Official Web Page (careers.un.org) 
Copyright 2018 United Nations. All rights reserved

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