UNITED NATIONS – Human Rights
LOGISTICS ASSISTANT – BEIRUT
|Posting Title:||LOGISTICS ASSISTANT, G5 (Temporary Job Opening)|
|Job Code Title:||LOGISTICS ASSISTANT|
|Department/Office:||Office of the High Commissioner for Human Rights|
|Posting Period:||15 December 2017 – 21 December 2017|
|Job Opening Number:||17-Logistics and Supply Chain-OHCHR-90153-J-Beirut (T)|
THIS POSITION IS FROM AS SOON AS POSSIBLE UNTIL 31 AUGUST 2018, WITH POSSIBILITY OF EXTENSION.
Recruitment for this position is done on a local basis, whether or not the candidate is a resident of the duty station.
Candidates should have no expectation of any fixed-term appointment possibility after the end of this temporary assignment.
If the selected candidate is an internal staff member of the UN Secretariat, the selection will be recorded as a temporary assignment.
Subsequent to the initial temporary appointment, new and successive temporary appointments may be granted for service in the same office or in a different office any number of times, for any duration, provided that the length of service does not exceed the period of 364 calendar days.
Passing the United Nations Administrative Assessment Support Test (ASAT) or the Global General Service Test (GGST) in English or French at Headquarters, ECA, ESCWA, UNOG, UNOV, ICTR, or ICTY is a prerequisite for recruitment consideration in the General Service category in the United Nations Secretariat.
A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments.
All TJOs in the General Service and related categories, at the levels GS-5, GS-6 and GS-7 shall be open only to internal staff members at the respective duty station holding a FixedTerm Appointment, Continuing Appointment or Permanent Appointment. When a qualified internal staff member cannot be identified, the hiring manager may submit a request for an exception for selecting an external candidate (including a staff member holding a temporary appointment). Such requests must be substantiated and submitted to the respective Recruitment focal point who in turn will review for transmittal to OHRM.
In addition, all new entry-level recruitment in the General Service and related categories, for positions at the GS4/TC-3/S-2/ PIA I levels and below, irrespective of the source of funding, will only be granted Temporary Appointments . Vacancies at these levels are open to both internal and external candidates, including staff members on temporary appointments. However, priority consideration will be given to serving staff members holding Fixed-Term Appointments followed by those holding Temporary Appointments. New external candidates will only be considered when a serving staff member holding a Fixed-Term or Temporary Appointment cannot be identified. Selection of a new external candidate requires the approval of OHRM. No entry level Fixed-Term Appointments will be granted to new external candidates.
While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1
For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.
For information on special post allowance, please refer to ST/AI/1999/17. The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English.
Org. Setting and Reporting
This temporary position is located in the Field Operations and Technical Cooperation Division (FOTCD) in the Office of the High Commissioner for Human Rights (OHCHR)
under the overall supervision of Coordinator of the secretariat of the Group of Experts on Yemen, based in Beirut, Lebanon.
Within delegated authority, the Logistics Assistant will be responsible for the following duties:
•Supports more senior staff with respect to all aspects of major services contracts.
•Maintains database used by DPKO and field missions to monitor mission specific and Systems Contracts reports.
•Acts as focal point for the production of field mission cost estimates.
•Maintains supporting files and database with respect to Supply section Letters of Assistance (LOA).
•Controls and manages supply related items requisitioning and delivery.
•Records contract actions and monitors activity. This includes coordinating with missions on delivery schedules, follow-up and receipt of Receiving and Inspection (R&I) Reports, verification of invoices against R&I reports, recording contract status at all stages of processes.
•Manages and maintains records of the procurement thresholds set for each contract.
•Initiates requisitions when required, records deliveries, progressive funding and expenditures, liaises with missions on receipts and associated actions.
•Manages and maintains records of the direct provisioning process.
•Assists in preparation and compilation of the Aviation Safety Annual Report.
•Assists in the execution of technical evaluations for long and short-term contracts.
•Establishes and maintains relevant reference library.
•Co-ordinates with missions on spare parts consumption rates and usage patterns.
•Prepares requisitions and enters IMIS data to initiate requisition process. Provides updates of requisition status on a regular basis.
•Reviews cost estimates for input into budget formulation.
•Monitors budget estimates and reports on funding allocations.
•Maintains, updates and ensures accuracy and completeness of computer database recording requisition details, purchase orders, delivery and invoice actions.
•Prepares relevant Letters of Assistance (LOAs) and obtains the funding certification.
•Assists with the preparation of presentations to the Headquarters Committee on Contracts for LCC supply and transport/vehicle related procurement action beyond the financial delegation of missions.
•Familiarizes new staff with respect to work requirements and applicable UN guidelines and office procedures.
•Performs other duties as required.
– Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc.
– Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations.
– Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter;
– Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns;
– Shows persistence when faced with difficult problems or challenges;
– Remains calm in stressful situations;
– Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
– Speaks and writes clearly and effectively;
– Listens to others, correctly interprets messages from others and responds appropriately;
– Asks questions to clarify, and exhibits interest in having two-way communication;
– Tailors language, tone, style and format to match audience;
– Demonstrates openness in sharing information and keeping people informed.
– Works collaboratively with colleagues to achieve organizational goals;
– Solicits input by genuinely valuing others’ ideas and expertise;
– Is willing to learn from others; places team agenda before personal agenda;
– Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
– Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
PLANNING AND ORGANIZING
– Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required;
– Allocates appropriate amount of time and resources for completing work;
– Foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary;
– Uses time efficiently.
– Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view;
– Establishes and maintains productive partnerships with clients by gaining their trust and respect;
– Identifies clients’ needs and matches them to appropriate solutions;
– Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems;
– Keeps clients informed of progress or setbacks in projects;
– Meets timeline for delivery of products or services to client.
High school diploma or equivalent.
Five years of experience in supply management, contracts administration, logistics or related area. One year of experience with the United Nations is desirable. Experience working with UMOJA is
For the post advertised, fluency in English and Arabic is required. Fluency in French is an advantage.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on “The Application Process” and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.