UN Job Opening
Programme Management Assistant, G5
|Posting Title:||Programme Management Assistant, G5|
|Job Code Title:||Programme Management Assistant|
|Department/Office:||Office of the High Commissioner for Human Rights|
|Posting Period:||06 January 2019 – 04 February 2019|
|Job Opening Number:||19-Programme Management-OHCHR-108605-R-Geneva (O)|
Org. Setting and Reporting
This position is located in the Thematic Engagement, Special Procedures and Right to Development Division of the Office of the High Commissioner for Human Rights (OHCHR). The incumbent reports to the Chief of the Sustainable Development Section and the Human Rights and Economic and Social Issues Section.
Under the supervision of the Chiefs, Sustainable Development Section and the the Human Rights and Economic and Social Issues Section, the incumbent will be responsible for the following duties:
– Assist in programme planning, reporting, and budgeting as well as the organisation of meetings and travel arrangements, and general office support;
– Assist in the organization of meetings and workshops, particularly travel of participants, organization of conference rooms, and preparation of background materials and provides support during meetings.
– Receive, formats and processes documents to be sent for editing and translation.
– Assist in the preparation of missions of experts, including administrative requests.
– Initiates administrative requests for meetings of team members; makes necessary arrangements for meetings, including issuance of invitations, preparation of attendance lists and agenda, correspondence and any follow-up action.
– Monitor and keep track of relevant information and ensures that it is placed on the website and or relevant databases.
– Ensure the maintenance of the Section’s documentation database and webpages.
– Prepare correspondence, reports, evaluation and justifications, maintains archives and files correspondence.
– Backstop colleagues during absences.
– Performs any other duties assigned by the supervisors.
PROFESSIONALISM: Knowledge of general office and administrative support including administrative policies, processes and procedures. Knowledge of the institutional context in which OHCHR operates. Ability to identify issues, analyse and participate in the resolution of issues/problems. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. CLIENT ORIENTATION: Considers all those to whom services are provided to be « clients » and seeks to see things from clients point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients environment to keep informed and anticipate problems; keeps informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. TECHNOLOGY AWARENESS: Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
High school diploma or equivalent is required.
At least five (5) years of administrative experience, programme or project administration, technical cooperation or related area is required, of which preferably one (1) year within the United Nations is desirable. Experience with an ERP system, such as Umoja is also desirable. Experience in organizing meetings and travel will be an asset.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English and knowledge of French are required. Knowledge of a third United Nations official language is desirable.
Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.
This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.
Passing the United Nations Administrative Assessment Support Test (ASAT) at Headquarters, ECA, ESCWA, UNOG, UNOV, ICTR, ICTY or the Global General Services Test (GGST) is a prerequisite for recruitment consideration in the General Service category in the United Nations Secretariat.
Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Above texts are copied from United Nations Official Web Page (careers.un.org)
Copyright 2018 United Nations. All rights reserved
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