FHI 360 is currently recruiting for the position of Manager, Finance and Administration for an anticipated USAID-funded youth empowerment project in Kenya. The project will support evidence-based and evidence-producing county-level models that empower youth and connect them directly to social and economic opportunities to improve their livelihoods and well-being.
This role oversees financial and administrative operations for the project. The Manager of Finance and Administration supports the COP in project planning and implementation and leads financial and administrative trainings for staff. The Manager of Finance and Administration approves procurement requests and manages financial tools used for reporting project expenditures in compliance with regulatory requirements. Expertise includes project finance and budgeting, USAID financial reporting requirements, USAID rules and regulations, administration, contracts and grants, procurement and logistics.
This is a full-time position based in Nairobi, Kenya, for a duration of five years. Kenyan nationals are strongly encouraged to apply. Availability of the position is contingent upon successful award of the project to FHI 360. The anticipated start time is summer 2020.
- Establish and implement financial systems for field office and project accounting and grants finance management, including payroll, transfers, reporting to local authorities, FHI360, and USAID
- Review annual budgets and track expenditures against budgetary line items
- Review project invoices for accuracy and allocate expenditures according to accounting systems
- Approve payment of monthly expenditures within signature authority guidelines
- Liaise with bank personnel and officers, track cash balances of each bank account, make deposits of returned funds and client payments, and track wire transfers to/from program accounts
- Prepare, update, and submit financial reports to HQ according to financial procedures
- Review and reconcile monthly expenditures of the bank accounts
- Maintain, disburse, and reconcile the petty cash account
- Review, track, and reconcile staff and consultant cash advances according to policies
- Liaise with Finance/Business Managers in HQ regarding budget realignments, specific budget issues, and status of wire transfers
- Develop procurement solicitations and recommendations for potential providers of needed goods and services in accordance with USAID and FHI 360 rules and regulations
- Prepare all other project financial deliverables and reports in a timely fashion for the review and approval of the Chief of Party and send to FHI360/DC
- Administer and monitor all financial aspects of the grants program, including pre-award financial/management surveys, requests for advances, funds disbursements and expenditure reconciliation, financial reporting, audits, and close-out
- Develop and maintain a grants and procurement financial tracking system and coordinate with project staff who manage the grants to identify and resolve any issues
- Provide expert financial and budgeting analysis (including pipeline analysis) to the Chief of Party, including a monthly report on actual and projected expenditures per budget line item
- Anticipate any issues and recommend any corrective measures as needed
- Provide training and technical assistance on financial and grants management as needed to project staff, grantees, and other implementing partners
- Maintain all project financial records in compliance with Kenyan law and FHI360/USAID rules and regulations
- Maintain liability, workman’s compensations, and other insurance policies on behalf of the office, as applicable
- Participate fully and proactively in team meetings and other events and contribute to a positive and collaborative work environment
- A graduate degree or its international equivalent, in finance, business administration, accounting, or related field, or a bachelor’s degree plus two additional years of relevant experience
- Minimum of 5-8 years of experience working in or with the NGO sector, especially in financial management, including four years of experience in a supervisory role managing finance and administration for donor-funded activities
- Experience with accounting software strongly preferred
- Experience analyzing budget trends and
- Familiarity with USAID programming, rules, and regulations
- Ability to work effectively in a highly collaborative team approach
- Excellent communication and organizational skills
- Excellent verbal and written communication skills in English
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
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FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.