Org. Setting and Reporting

This post is located within the Reproduction and Document Distribution Unit (RDDU), Conference Services Section (CSS), Administrative Services Division (ASD) of the Economic and Social Commission for Western Asia (ESCWA). The Assembly and Binding Equipment Assistant reports directly to the RDDU supervisor and will be under the overall supervision of the Chief of CSS.

Responsibilities

The Assembly and Binding Equipment Assistant will be responsible for carrying out the following functions:

Collate and bind ESCWA publications, brochures, meeting papers and reports:
1- Trim the printed sheets and the cover to the desired size;
2- Collate the printed spreads on the PA-t Bourg tower: feed bins with 250-300 sheets; adjust the suction area rod; adjust the air level suction system; choose the finishing attachment and set the programme on the electronic board; adjust the Bourg Booklet Maker (folding and stapling specifications); collect the sets and continue manually until all the document is fully collated; install proper wire; prepare the document for final trimming;
3- Cut the collated sheets on the guillotine machine;
4- Staple using the Agrafix;
5- Glue the cover to the document on the Muller Martini Baby Poney;
6- Trim the document on three sides on the Polar Mohr Guillotine;
Fold pamphlets, cards and wall charts:
7- Use the “Stahl Tremat GMBH” machine or the “MultiPli 35”;
8- Trim the printed sheets to the desired size on the Guillotine;
9- Adjust the folding knives and the air suction system and proceed;
10- Fold and finalize folders and CD pockets;
11- Bind and trim calendars and notebooks;
Other functions:
12- Cut sheets of paper into spreads for offset printing on the polar Mohr guillotine;
13- Laminate flyers with limited quantities on the USI hot lamination machine;
14- Conduct periodic light maintenance to the machines to ensure the smooth running of operations;
15- Participate in inventories of reproduction supplies and equipment;
16- Propose and develop improved procedures to expedite processing of tasks;
17- Assist in preparing polyester masters (if the press operator needs urgent assistance);
18- Undertake any other assignment as requested by the supervisor or the Chief.

Competencies

Professionalism – Knowledge of the UN documentation upstream planning, processing and distribution work flow; ability to assist in verification of mandates and in the overall advance planning and scheduling of pre-session documentation in accordance with the “slotting system”; ability to organize information required for the monitoring, following-up and updating of the schedule of documentation; knowledge of the relevant policies, guidelines, rules and regulations on control and limitation of documentation in order to evaluate submissions for processing and distribution; ability to adapt to changing procedures and modus operandi in order to implement ever-changing concepts for improving timeliness of documentation; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Communication – Speaks and writes clearly and effectively; listens to others; correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Teamwork – Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

High school diploma or equivalent.

Work Experience

A minimum of 3 years of diversified experience in all binding and finishing techniques to allow fast processing of documents, including experience in operating the following machines to ensure the ability to adjust them and keep them in good working condition: Tower Collator; Polar Mohr Electronic Guillotine; Muller Martini Baby Pony 2116 Gluing Machine; Stahl Tremat GMBH folding Machine; Agrafix Stapling Machine; Muller Martini Collating Machine.

Languages

English and French are the two working languages of the United Nations Secretariat. Arabic is also a working language of ESCWA. For this post, fluency in English and Arabic is required.

Assessment

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test when they are short-listed for a job opening. Having passed the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST per applicable eligibility guidelines. 

In addition to the above, the shortlisted candidates will undergo a substantive written assessment related to the functions of the post and/or a competency-based interview. Only short-listed candidates will be contacted.

Special Notice

Appointment against this post is on a local basis; candidates shall be recruited in the country of the duty station, irrespective of nationality and length of time the candidate may have been in the country. If no suitable candidate is identified, overseas candidates will be considered subject to a passing grade on the relevant entry-level examinations at the duty station. 

Staff members are subject to the authority of the Secretary-General, who may assign them to any task or function in the organization. In this context, all staff are expected to move periodically to new functions during their careers in accordance with established rules and procedures. 

The candidate is responsible for any expenses incurred in order to take the examination and, in the event of an employment offer, any costs relating to travel and relocation to the duty station.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.