Logistics Officer, Planning (2 positions), P3
New York - USA
|Logistics Officer, Planning (two positions), P3
|Job Code Title:
|Department of Field Support
|07 September 2018 – 21 October 2018
|Job Opening Number:
|18-Logistics and Supply Chain-DFS-101620-R-New York (R)
Org. Setting and Reporting
These positions are located in the Supply Chain Planning Section of the Supply Chain Planning and Enabling Services in the Logistics Support Division (LSD) of the Department of Field Support (DFS). The Department’s services range from budget,finance, human resources and technology to supply chain, facility and asset management (https://peacekeeping.un.org/en/department-of-field-support).
The Logistics Support Division (LSD) provides strategic direction and advice on logistical matters, monitors and assesses the delivery of transportation and specialist support services in the functional areas of air transport, surface transport, engineering, medical and supply, as well as aviation safety operations. Furthermore, the Division is responsible for the property management framework of field missions and monitors compliance with the IPSAS valuation and reporting requirements. The LSD has been mandated to implement the supply chain management vision and strategy for a well-managed and agile supply chain to support United Nations field missions with effectiveness and efficiency through integrated ‘end-to-end’ processes, starting with robust planning and managing global, demand, strategic sourcing, consolidated delivery and return, supported by a strong performance management framework. The Logistics Officer, Planning reports to the Chief of Source Planning Unit. The objective of the Source Planning Unit is to assess, analyse and integrate the global demand plan to develop a source plan, in support of field mission, and to monitor its implementation in line with the global demand plan.
Within delegated authority, the Logistics Officer, Planning will be responsible for the following duties:
•Prepares logistics plans, including for sourcing of goods and services, ensures effective and timely identification, periodization and aggregation of diverse logistics support requirements for planned or new peacekeeping missions to ascertain optimal sourcing options including in-house available resources, Member states or commercial procurement.
•Develops source plans for global requirements for goods and services. Implements methodologies and tools to enable effective execution of source plans. Contributes to the provision of effective and timely planning, oversight, management and coordination of source planning activities.
•Ensures that supervised staff are adequately trained, cross trained; identifies additional training needs to achieve high working standards.
•Coordinates and contributes to the review of mission buying behaviour against global system contracts for field missions.
•Ensures that logistics requirements take account of gender-specific needs.
•Coordinates planning activities with procurement, finance, human resources, policy and other substantive units. Develops and implements supply chain management source planning procedures, operational guidelines and methodologies for source planning to the common benefit of all functional units.
•Prepares reports on contracts, solicitation status, solicitation schedule and other source plan issues.
•Participates in monthly Integrated Business Planning meetings with missions and UNHQ
•Identifies and participates in the planning and coordination of supply chain and logistics support solutions to new, sustaining, expanding and contracting peacekeeping operations and other field missions..
•Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained.
•Coordinates and contributes to the preparation of the source plan by selecting different sourcing options while taking into consideration quantities, timelines, cost estimates, delivery locations, existing contracts and determining the sourcing strategy for demands not met by existing arrangements.
•Guides and supervises new/junior staff.
•Performs other related duties as required.
Professionalism: Knowledge of logistics operations and practices and supply chain management, in particular planning. Ability to develop and apply supply chain and logistics plans, policies, procedures and new programmes. Ability to provide technical procedural advice in a broad range of supply chain and logistics areas, to consolidate and analyse data, make recommendations and to prepare plans for supply chain management. Knowledge of procurement processes Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Advanced university degree (Master’s degree or equivalent degree) in business administration, public administration, engineering, law, supply chain, logistics, or other relevant field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Certification in PRINCE2 or other project management methodologies is desirable. Certification in supply chain management is desirable.
A minimum of five years of progressively responsible experience in land or air transport, logistics planning, procurement or data management/analysis, or related area, in military, commercial or international organizations is required. Experience working with business intelligence systems and tools is desirable.
English and French are the working languages of the United Nations Secretariat. For this post advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.
Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.
This position is funded by the Support Account for peacekeeping Operations for a finite period of one year and may be extended subject to budgetary approval.
Applicants from troop- and police-contributing countries who are found most suitable and recommended for selection will be given due consideration for positions in a peacekeeping operation or Headquarters support account funded positions in the Department of Peacekeeping Operations and the Department of Field Support, taking into account their contribution to United Nations peacekeeping, in accordance with General Assembly resolutions 66/265 and 67/287.
The United Nations is Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
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Above texts are copied from United Nations Official Web Page (careers.un.org)
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