administrative assistant, G5
unifil, naqoura - Lebanon
|Posting Title:||ADMINISTRATIVE ASSISTANT, G5|
|Job Code Title:||ADMINISTRATIVE ASSISTANT|
|Department/Office:||United Nations Interim Force in Lebanon|
|Posting Period:||26 January 2018 – 24 February 2018|
|Job Opening Number:||18-Administration-UNIFIL-91793-R-Naqoura (M)|
Org. Setting and Reporting
This position is located in the Finance and Budget Management Section, United Nations Interim Force in Lebanon (UNIFIL), Naqoura. The incumbent will report to the Chief, Finance and Budget Management Section or his/her designate.
-Maintain vacancy announcement files and update track vacancy announcements
-Consistently apply UN rules, regulations, policies and procedures
-Provide assistance in reviewing host country agreements, budget agreements, or contributions for grants or other activities within assigned areas
-Coordinate regularly with service units and liaise as needed with internal team members both at the mission and with headquarters counterparts.
-Perform other related administrative duties, as required (e.g. travel, monitoring accounts and payment to vendors and individual contractors for services, review physical space plans and assist in the identification of office technology needs, maintenance of equipment, software and systems, organize and coordinate trainings and meetings and draft minutes.
-Provide assistance in the preparation and development of the office work programme and budget
-Review and assist in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements for the mission including programmatic activities
-Monitor budget implementation/expenditure reports and record reallocation of funds as necessary.
-Assist in the preparation of budget performance submission, assist in finalization of budget performance reports with attention given to variances between approved budgets and actual expenditures
-Maintain the mission Certifying, Approving and bank signatory delegations on behalf of the Chief
-Manage the Section’s, database, in Cosmos, ensure timely updates to the web page
-Perform other duties and ad hoc assignments required by the CFBO
-Professionalism: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Ability to maintain accurate records, review and interpret a wide variety of data. Ability to demonstrate professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
– Communication: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
– Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients gaining their trust and respect; identifies clients’ needs and matches them to appropriate solution; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
-High School diploma or equivalent is required. Technical training in Finance, budget, Human Resources Management or Administration is desirable.
-Solid computer skills including proficiency in word processing and spreadsheets is required.
-A minimum of five (5) years of progressively responsible experience in administration, finance, budget, accounting, audit, human resources or related area is required.
-Specific knowledge of the UN administrative electronic tools, such as Umoja or Enterprise Resource Programme (ERP), UN internal applications, accounting system, Comet and FSS is desirable.
– Familiarity with function-related provisions of United Nations Rules, Regulations, Manuals and Policies is required. Experience working at a UN field mission or UN Agencies in this capacity is desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required. Knowledge of Arabic is desirable.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Recruitment against this position is on a local basis; applicants in the General Service category shall meet the relevant employment requirements of the host country (Lebanon), including fulfilling visa or work permit stipulations. If you fulfill the visa and work permit stipulations for Lebanon, please specify in your cover letter and attach a copy of your visa and work permit under ‘attachments” of your application in Inspira.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.