Programme Management Assistant, G5
UNIFIL - Naqoura, Lebanon
|Posting Title:||Programme Management Assistant, G5|
|Job Code Title:||Programme Management Assistant|
|Department/Office:||United Nations Interim Force in Lebanon|
|Posting Period:||09 April 2018 – 08 May 2018|
|Job Opening Number:||18-Programme Management-UNIFIL-95536-R-Naqoura (M)|
Org. Setting and Reporting
This position is located in HIV/AIDS unit in the Civil Affairs Section, United Nations Interim Force in Lebanon (UNIFIL), Naqoura. The incumbent will report to the Chief HIV/AIDS Officer or his/her designate.
Assist in the coordination of HIV/AIDS planning and preparation work for complex strategic alliances/partnerships with government/national institutions, local authorities, civil society organizations and other stakeholder initiatives; monitor status of HIV/AIDS technical support to national institutions and civil society organizations, and gather relevant documentation for review and approval. Compile, summarize, and present basic national and regional HIV/AIDS-related strategic information/data and contexts, dynamics, trends and evolving risk patterns, to support a mission comprehensive and culturally sensitive HIV programme. Incorporate holistic needs of people living with, vulnerable to and affected by HIV and AIDS in UNIFIL and vulnerable populations in the area of operation.
Contribute to the review of HIV/AIDS programme documents, especially plans for outreach activities to vulnerable populations in UNIFIL area of operation and support to national institutions, for completeness and compliance with HIV/AIDS-related mandates and other relevant rules and procedures prior to submission and approval of plans. Identify inconsistences; and distribute and familiarize partners and stakeholders with relevant HIV mandates and international commitments. Contribute to the HIV/AIDS Results Based Budget (RBB) revisions; verify availability of resources; ensure necessary submission and approval of activity data for entry in computerized RBB performance system.
Serve as focal point for administrative coordination of HIV/AIDS unit outreach projects to vulnerable populations, support to national institutions and civil society activities, involving extensive liaison with a diverse mission functions/sections/units to initiate partnerships/alliances. Obtain necessary clearances, process and follow-up on administrative actions related to HIV/AIDS partnerships and alliances for vulnerable populations, support to national institutions and civil society in UNIFIL area of operation. Conduct multidimensional stakeholder analysis and maintain up-to-date stakeholder database, and support inclusive and holistic HIV/AIDS programme. Compile, summarize and submit information/data on delivery of planned activities to monitoring and evaluation focal point for entry into unit database, draft related status reports, identify shortfalls in delivery, RBB overruns, and bring to the attention of the Chief HIV/AIDS Officer key strategic issues.
Draft correspondences on budget-related issues, prepare, and update periodic reports, briefing notes, graphic and statistical summaries, accounting sheets where necessary, monitor performance of strategic partnerships, civil society and other stakeholders on outreach projects to vulnerable populations. Draft correspondence on HIV/AIDS outreach projects budget-related issues and prepare and update periodic strategic information, briefing notes, graphic and statistical summaries of national and regional information related to HIV/AIDS; and as delegated, represent the Chief HIV/AIDS Officer at national and sub-national HIV/AIDS-related social protection planning, policy, and programmatic meetings.
Provide general offices; assist in responding to complex information requests and inquiries related to HIV/AIDS outreach projects; review, log and route incoming correspondences related to collaborative networks; contribute in setting up and maintenance of files/records related to HIV/AIDS outreach projects; organize meetings and workshops with partners and stakeholders on outreach projects; handle routine administrative tasks related to strategic alliances and partnerships. Contribute to providing guidance/training to new /junior staff in the HIV/AIDS unit, as appropriate. Perform other duties as assigned by the Chief HIV/AIDS Officer.
Professionalism: Knowledge of general office and administrative support including administrative policies, processes and procedures related sociocultural work. Shows pride in work and in achievements; demonstrates professional competence and mastery of sociocultural work; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Upholds highest standards confidentiality and ethics.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
High school diploma or equivalent is required. Further training or certification in social work or sociocultural diversity is desirable.
A minimum of five (05) years of progressively responsible experience in programme or project administration, technical cooperation, or related area is required.
Experience in public health, health promotion, advocacy and community mobilization is desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required. Knowledge of another UN official language is desirable.
Evaluation of qualified candidates may include an assessment exercise, which may be followed by competency-based interview.
Recruitment against this position is on a local basis; applicants in the General Service category shall meet the relevant employment requirements of the host country (Lebanon), including fulfilling visa or work permit stipulations. If you fulfill the visa and work permit stipulations for Lebanon, please specify in your cover letter and attach a copy of your visa and work permit under ‘attachments” of your application in Inspira. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Above texts are copied from United Nations Official Web Page (careers.un.org)
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